Coordinator, Warehouse

Warehouse Coordinator

Join Our Community of Food People!

The Coordinator, Warehouse will perform activities that support inbound, outbound, and general warehouse operations to ensure timely delivery and scheduling of freight and proper distribution of warehouse items. Activities include data entry, preparation and distribution of reports, and record maintenance.

Essential Duties and Responsibilities

Duties may include but are not limited to general warehouse, inbound and/or outbound functions. Duties may vary depending on shift.

General warehouse:

• Ensure optimal warehouse operations by preparing and processing routine forms, reports, and documents (inbound documents, outbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, shipping labels, etc.) following standard procedures.
• Communicate with internal and external customers to support staff and customer needs. Respond to inquiries and telephone calls. Respond to requests by researching information.
• Collect, track, and input data on relevant operations metrics to support tracking warehouse performance, including shorts, mispicks, dump/damage, service level, associate over-time.
• Other duties as assigned by manager.

Inbound:

• Schedule receiving appointments with vendors for all inbound freight according to warehouse capacities to support proper inbound warehouse functioning. Prepare and update Delivery Appointment sheet daily for receiving department.
• Complete inbound freight processes by performing inbound driver check-in and check-out.
• Ensure warehouse readiness for receiving by assigning receiving doors for inbound carriers.
• Prepare purchase orders for receiving and confirm purchase orders.

Outbound:

• Support night warehouse functions by checking returns and credit slips and assembling returned orders for proper return to picking slot. Investigate picking errors and find missing products.
• Interact with warehouse personnel to solve selecting and shipping issues.
• Complete outbound paperwork and reports including documents for selecting crew, route loading, drivers, and trucks received at night; Update the master storage report.

Supervision:

N/A

Relationships

• Internal: Operations manager, purchasing department
• External: Carriers, vendors

Work Environment

The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

Minimum Qualifications

Related Experience/Requirements:

Minimum of two years of experience in warehouse & delivery procedures required.

Knowledge/Skills/Abilities:

Effective communication both verbally and in writing.

Excellent telephone and customer service ability.

Strong math, analytical, and organizational skills with high attention to detail.

Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.

Problem solving and critical thinking abilities to solve problems of limited scope.

Strong teamwork skills with the ability to support others in the department and division.

Education

High school diploma or GED /equivalent required.

Preferred Qualifications

Certifications/Training

Preferred experience in the following areas: SAE, Truck Builder, Red Prairie, Kronos, Incentive/Component Pay, Road Net, XATA, Shopfax, Tandem, PowerDock equipment inventories, and warranties.

Physical Qualifications

Must be able to perform the following physical activities for the described length of time:

Occasionally: 1% – 33 / Frequently: 34% – 66% / Continuously: 67% – 100% or Never

Job requires worker to:

• Stand Occasionally
• Walk Occasionally
• Drive Vehicle N/A
• Sit Continuously
• Lift
• 1-10 lbs (Sedentary) Occasionally
• 11-20 lbs (Light) Occasionally
• 21-50 lbs (Medium) Occasionally
• 51-100 lbs (Heavy) N/A
• Over 100 lbs (Very Heavy) N/A
• Carry
• 1-10 lbs (Sedentary) Occasionally
• 11-20 lbs (Light) Occasionally
• 21-50 lbs (Medium) Occasionally
• 51-100 lbs (Heavy) N/A
• Over 100 lbs (Very Heavy) N/A
• Push /Pull*1 Occasionally
• Climb /Balance*2 Occasionally
• Stoop /Squat Occasionally
• Kneel Occasionally
• Bend Occasionally
• Reach Above Shoulder Frequently
• Twist Occasionally
• Grasp Objects*3 Frequently
• Manipulate Objects*4 Occasionally
• Manual Dexterity*5 Occasionally
• 1 (Push/Pull: Hand truck, gate, straps, metal ramp, truck door, dolly, boxes, truck gear shift)
• 2 (Climb/Balance: In/Out Truck/Trailer to cab. On/Off ramp to ground level and side doorsteps and Platform of trailer. Stairs)
• 3 (Grasp Objects: Hand truck, boxes, cartons, steering wheel)
• 4 (Manipulate Objects: Boxes, dolly, metal truck ramp, hand truck, paperwork, truck gate, straps)
• 5 (Manual Dexterity: Typing, use of office machines such as copiers, printers)

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state or local minimum wage thresholds). The expected base rate for this role is between $18 – $28.

US Foods is one of America's great food companies and a leading foodservice distributor, partnering with approximately 300,000 restaurants and foodservice operators to help their businesses succeed. With 28,000 employees and more than 70 locations, US Foods provides its customers with a broad and innovative food offering and a comprehensive suite of e-commerce, technology and business solutions. US Foods is headquartered in Rosemont, Ill., and generates more than $28 billion in annual revenue. Visit to learn more.

US Foods may collect personal information from you in connection with the application process. US Foods complies with the California Privacy Rights Act of 2020, and its policy may be found here ( CCPA policy.pdf).

US Foods, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by applicable law.

Know Your Rights ( Your Rights.pdf)

Pay Transparency policy statement is available here ( Transparency_Nondiscrimination Provision.pdf)

US Foods is committed to working with and providing reasonable accommodation to individuals with disabilities. If reasonable accommodation is needed to participate in the interview process or to perform essential job functions, please contact our US Foods Application Accommodation Line at View phone number on click.appcast.io. You will be prompted to leave a message. Please state the specifics of the assistance needed and your contact information. A member of our HR department will return your call.