Office Assistant

POSITION OVERVIEW The Office Assistant keeps BEEM's office running smoothly so our project teams can focus on building. You will be the first point of contact for clients, vendors, and visitors, and you will support project administration, accounting, and human resources. This is a great opportunity for an organized, dependable person who wants to grow with a construction company. ## WHAT YOU'LL DO Answer phones and emails, greet visitors, and route inquiries to the right team member Manage office supplies, equipment, mail, and deliveries Maintain organized electronic and paper filing systems for projects, contracts, and correspondence Support project teams with document formatting, transmittals, and bid package assembly Assist accounting with data entry Assist with maintaining company records with government agencies Schedule meetings, coordinate calendars, and arrange travel Track business licenses, permits, and vendor registrations Support company personnel with other duties assigned ## WHAT YOU BRING ### REQUIRED QUALIFICATIONS High school diploma or equivalent US Citizenship(Federal Requirement) 1+ years of office or administrative experience Proficiency with Microsoft Office (Word, Excel, Outlook) Strong organization skills and attention to detail Professional phone manner and clear written communication Ability to handle confidential information with discretion ### PREFERRED QUALIFICATIONS Administrative experience in construction, engineering, or a related industry Familiarity with QuickBooks, Microsoft, or similar accounting software Experience with Adobe Acrobat or Bluebeam Revu Bilingual (English / Spanish) ## PHYSICAL DEMANDS and WORK ENVIRONMENT Office environment. Must be able to sit for extended periods, use a computer, and lift up to 25 lbs. This is starting as a remote position wth regular inperson meetings. Eventually will be transitioned to an in-office position.