Fleet Inventory Coordinator

Job Description

Job Description

Description:

Since 1952, Kiely Family of Companies has been buildinglasting relationships and delivering innovative design-build solutions that putour customers’ success first. Founded by John F. Kiely Sr., we have grown intoa diversified group of companies whose unique capabilities enhance one another,making us greater than the sum of our parts.

Recognized on the ENR 400, 500, and 600 lists forengineering and construction excellence, KIELY is a leading design- build,construction, and engineering services provider specializing in infrastructuresolutions for the natural gas, water and wastewater, electric, industrial,commercial, and midstream pipeline industries. Our integrated engineering andconstruction teams deliver turnkey solutions — from initial design andpermitting through construction, commissioning, and ongoing support — helpingcustomers build, maintain, and modernize critical infrastructure.

Our culture is built on teamwork, technological innovation,and the highest ethical standards. We refer to our employees as team membersbecause together we empower, partner, and advance—serving a purpose far greaterthan any individual project. Kiely team members are an elite group ofbehind-the-scenes professionals who embody our core values and are dedicated tomaking a meaningful impact.

POSITION SUMMARY: The Service Inventory Coordinator is responsible for managing fleetparts inventory, coordinating parts procurement, maintaining inventoryaccuracy, supporting fleet maintenance operations, and ensuring timelyavailability of parts and materials required for vehicle and equipment repairs.This position serves as a key link between technicians, vendors, and fleetleadership to maximize shop efficiency and equipment uptime.

• Manage inventory levels for fleet parts, tools,supplies, and consumables.

• Order, receive, inspect, and stock parts forvehicles, equipment, and shop operations.

• Maintain accurate inventory records in the fleetmaintenance management system.

• Research part availability, pricing, and leadtimes from vendors and suppliers.

• Create and process purchase orders for parts andrelated maintenance materials.

• Coordinate parts returns, warranty claims, andvendor credits.

• Reconcile packing slips, invoices, and purchaseorders.

• Monitor inventory usage and recommend minimumand maximum stocking levels.

• Conduct routine inventory counts and annualphysical inventories.

• Ensure the parts room and inventory storageareas remain organized, clean, and secure.

• Enter parts, labor, and maintenance data intothe fleet management software system.

• Assist with tracking preventative maintenanceschedules and vehicle inspection reports.

• Coordinate warranty repairs and outside vendorservice appointments.

• Assist with parts and equipment pickup ordelivery as needed.

• Maintain vendor relationships and assist innegotiating pricing and service agreements.

• Support technicians and fleet personnel byensuring timely availability of required parts.

• Generate inventory, purchasing, and maintenancereports as requested.

• Perform other duties as assigned.

Competencies

• Strong organizational and inventory managementskills.

• High attention to detail and accuracy.

• Proficiency with Microsoft Office applications,particularly Excel.

• Experience using fleet maintenance or inventorymanagement software.

• Knowledge of vehicle and heavy equipment partsand components.

• Ability to prioritize multiple tasks in afast-paced environment.

• Strong verbal and written communication skills.

• Effective problem-solving and decision-makingabilities.

• Strong customer service orientation.

• Ability to work independently and as part of ateam.

Education

• High School Diploma or GED required.

• Minimum of 2-5 years of experience in fleetmaintenance, parts management, inventory control, or a related field.

Benefits and Compensation

Position offers competitive pay, benefits, paid vacation,and health/dental insurance.

Full-time: $23 -  $28 per hour, based on experience andqualifications.

Equal Opportunity Employer, M/F/D/V

Kiely Family of Companies is a growing and dynamic companyactively seeking applications and resumes from exceptional candidates. Whetheryou come equipped with years of experience in the underground utility field—oryou’re ready to work hard and get there—we want to hear from you.

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