Accounts Payable Staff Accountant

Accounts Payable Staff AccountantSouthall is a premier destination bringing nature, produce and people together in a powerful and unique way.The Accounts Payable Staff Accountant is responsible for the day-to-day Accounts Payable function, including invoice processing, vendor management, payment processing, AP system maintenance, vendor reconciliations, cash-management support, and month-end closing activities.This position works closely with Finance leadership, department leaders, vendors, and purchasing teams to ensure invoices and payments are processed accurately and timely, expenses are properly coded, supporting documentation is maintained, and Accounts Payable records are complete and current.The position also supports general accounting activities, including accruals, GL review, balance-sheet and bank reconciliation support, expense reclassifications, CAPEX review, and other Finance projects as assigned.ResponsibilitiesManage the Accounts Payable inbox and respond to vendor and internal AP inquiries in a timely and professional mannerReview, code, approve, process, and post invoices through Craftable, ensuring appropriate documentation, GL coding, department allocation, and approvals are completedReview purchase orders, receiving records, invoices, and supporting documentation to identify and resolve discrepancies, duplicate invoices, missing invoices, and other AP exceptionsMaintain accurate vendor records in Sage Intacct and create new vendors once required documentation and approvals have been obtainedProcess weekly check runs and other approved payment activity, including ACH, electronic vendor payments, Bill.com, and manual payments as applicableVerify payments and ensure transactions processed through Craftable are properly synchronized with Sage IntacctMaintain the Accounts Payable Aging Report and reconcile major vendor statements, researching outstanding, duplicate, missing, or incorrectly applied invoices and paymentsPrepare and maintain the weekly Cash Management Report and assist with bank reconciliation review and outstanding or unmatched transactionsMaintain recurring and critical invoice schedules to ensure regular expenses, including utilities and contracted services, are recorded timelyComplete assigned Accounts Payable month-end procedures, including reviewing open bills, preparing accruals for goods or services received but not yet invoiced, and maintaining required supporting documentationReview AP GL detail for missing departments, incorrect GL coding, posting errors, and appropriate classification between operating expenses and capital expendituresIdentify qualifying CAPEX purchases and ensure they are recorded to the appropriate asset or construction-in-progress accountsPost and review assigned month-end invoices and expenses, including travel agent commissions, contract services and labor, laundry, parking, petty cash, utilities, audio/visual expenses, and other recurring operating expensesReview and post Expensify transactions in accordance with established Finance deadlines.Assist with reclassifications, journal entries, reconciliations, GL research, and other month-end adjustments as assignedMaintain accurate financial information across Craftable, Sage Intacct, ProfitSword, Expensify, and other Finance systems used by SouthallPrepare recurring Finance and Accounts Payable reports and provide updates on key AP activities, outstanding issues, and assigned Finance prioritiesCollaborate with department leaders and Finance leadership on AP coding, invoice processing, vendor balances, payment status, and other accounting questionsIdentify opportunities to improve Accounts Payable procedures, internal controls, workflow, and processing efficiency and assist with testing new processes or system enhancementsAssist with special Finance projects, audits, reconciliations, and process-improvement initiativesPerform other duties and responsibilities as assigned by the Assistant Director of Finance, Director of Finance, or Southall leadership based on business needsRequirementsMinimum of 1–3 years of Accounts Payable or accounting experience; hospitality experience preferredBachelor's degree (B.A) in accounting highly preferred, or four years related experience and/or training; or equivalent combination of education and experienceThe physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functionsLifting, pushing, pulling, carrying - limited lifting, pushing, pulling or carrying up to 15-20 lbs. Generally, boxes, computer equipmentLimited bending/kneeling required when arranging supplies or equipmentMobility - limited, between offices and departmentsInfrequent continuous standing, climbing or driving requiredStrong Microsoft Excel skills and proficiency in Microsoft Office, including Outlook and WordAbility to research and resolve invoice, vendor, payment, and accounting discrepancies independentlyStrong attention to detail and commitment to accuracyOur BenefitsCompetitive compensation packageMedical, dental, vision, short and long-term disability, company-provided life insuranceGenerous paid time off accruals9 paid holidays annually401k and company matchWeekly payEducation reimbursementBest-in-class Employee Assistance ProgramFree weekly outdoor activities and wellness classes30% internal discountsFresh and free daily mealBountiful internal growth opportunitiesOur TeamAssembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth's bounty in an effort to connect with the land.We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.