Patient Administrative Specialist III, BMT CT

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Day - 08 Hour (United States of America)

Patient Administrative Specialist III
Bone Marrow Transplant / Cellular Therapy

Hybrid
Monday - Friday
8 Hour Days
4 onsite days and 1 remote day
No Call. No Weekends.

A Brief Overview
The primary responsibility of the Patient Administrative Specialist PAS) is to handle new patient coordination surgery scheduling and other front office functions in the outpatient clinical setting. A Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. The career progression for a PAS consists of 4 levels reflecting a clear set of skills knowledge and education and experience of each level. Employees have the opportunity to move up the career ladder by demonstrating skills that meet business needs and the requirements at the higher level.

What you will do

• Primary Function:
• Proficiency of level II skills.
• AND
• Performs the following
• Specialized Functions:
• Patient Interaction and Complex Registration
  - Greeting and Assistance: Greet patients complete registration check-in & check-out verify insurance information is accurate and assist with complex questions about appointments authorization payments billing and schedules.
  - Patient Escalations: Seek Identifies and resolve complex escalations provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways with proposed resolution plan.
  -Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Adhere to scheduling instructions referral guidelines and insurance eligibility.
• Administrative Tasks and Documentation
  - Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls efficiently takes and routes messages and manages patient correspondence.
  - Documentation Management: Manage faxes mail file documentation and maintain databases.
  - Systems Use: Process forms and utilize phone and electronic medical records systems.
  - Orientation: Welcome and orient new PAS staff members to best practices.
• Communication and Coordination
  - Professional Communication: Maintain communication with PAS staff medical center/clinic staff physicians and patients.
  - Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
• PLUS
• Demonstrate Master Level Proficiency by consistently performing work in highly accurate and timely manner and by demonstrating an ability to problem solve or identify opportunities for improvement in at Least ONE of the following Service Line-Specific Functions related to:
  - Insurance Verification Authorization and care coordination with external facilities
  - Create Edit & Manage Provider Template(s)
  - Medication Prior Authorization
  - Specialized Data Collection & Coordination
  - Cross-trained to support multiple providers services and/or departments
  - New Patient Coordination

Education Qualifications

• High School Diploma/GED required.
• Associate degree or Bachelors degree in health related field from an accredited college or university preferred.

Experience Qualifications

• At least three (3) years of related healthcare experience (Including external experience) required.

Required Knowledge Skills and Abilities

• Knowledge:
  - Knowledge of Windows-based office software computers and operating systems
  - Moderate Knowledge of medical terminology
• Skills:
  - Strong written and phone/verbal communication skills
  - Phone skills including familiarity with complex or multi-line phone systems
  - Strong time management and organizational skills
  - Ability to solve problems and manage multiple priorities
• Abilities
  - Actively listen to patients and colleagues
  - Provide exceptional patient experience by empathizing with patients demonstrating compassion and understanding while addressing their needs and concerns with sensitivity and professionalism
  - Adjust communications to fit the needs and level of understanding of the receiver
  - Exercise calmness in stressful situations
  - Assist with welcoming & orienting new PAS staff members
  - Demonstrate exemplary customer service and acts as a liaison between the front and back office
  - Ability to acquire and develop departmental expertise
  - Plan prioritize and organize work independently with attention to detail and deadlines

Licenses and Certifications

• None

These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients families and towards each other. C-I-CARE is the foundation of Stanfords patient-experience and represents a framework for patient-centered interactions. Simply put we do what it takes to enable and empower patients and families to focus on health healing and recovery.

You will do this by executing against our three experience pillars from the patient and familys perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices including the area of employment. Accordingly SHC does not discriminate against any person on the basis of race color sex sexual orientation or gender identity and/or expression religion age national or ethnic origin political beliefs marital status medical condition genetic information veteran status or disability or the perception of any of the above. People of all genders members of all racial and ethnic groups people with disabilities and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: Generally starting at $35.10 - $39.49 per hour

The salary of the finalist selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training. This pay scale is not a promise of a particular wage.

Required Experience:

IC