Factoring Operations Specialist

Job Title: Factoring Operations Specialist

Location: West Henrietta New York 14586

Duration: 12 months

Schedule: 8:30am to 5:00pm EST

Position Summary

The Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.

Key Responsibilities

Funding & Reconciliation

* Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.

* Ensure all reconciliations are accurate, auditable, and completed within required timelines.

Data Preparation & Imports

* Build and validate Excel/CSV files for import.

* Perform accurate data entry for invoices purchased, maintaining consistency across systems.

Cash Movement & Reporting

* Execute wires and ACH transactions in coordination with banking deadlines.

* Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.

Exception Processing

* Support Relationship Managers by researching and processing exception items.

* Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.

Quality, Compliance & Timeliness

* Meet all daily, weekly, and banking-related processing deadlines.

* Maintain complete, audit-ready records and adhere to internal policies and procedures.

* Identify opportunities for process improvement and workflow efficiency.

Required Qualifications

* Associate's degree in Accounting or equivalent experience.

* Strong Excel skills and proficiency working across multiple datasets and systems.

* Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.

* Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.

* Strong service mindset with the ability to collaborate across teams.

Preferred

* Experience in factoring, payroll processing, or financial operations.

* Familiarity with reconciliation and exception-management workflows.