Corp Real Estate Services - Transaction Management Coordinator

Document Management Specialist This is an in person role onsite with client team, supporting ongoing document management activities for a high volume team. Attention to detail, accuracy, and consistency a must. Opportunity for conversion to a permanent role. Bachelor's degree preferred or any similar combination of education and experience. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Advanced skills in Microsoft Word, Excel, and PowerPoint. Ability to learn and operate industry specific databases and software. Strong problem solving and organizational skills. Ability to multi-task, work in cross-functional teams, perform under short time frames, perform efficient resource planning, establish and maintain internal and external professional relationships and prioritize workload. Provides broad tactical and operational support to a team of transaction management professionals assigned to a corporate client account team. Assists with the transaction management team's ongoing performance of multi-market transaction assignments. Supports Corporate Real Estate (CRE) team members with any documentation related to the transaction process flow, such as lease and own acquisitions, and notices to exercise lease options, among additional items as directed by CRE team members in accordance with Client's policies and procedures. Provides oversight of project file (hard copy and database) maintenance to ensure all required documentation is included in the file or database. Prepares, assembles, coordinates, and completes closing procedures of approval packages for lease and own acquisitions, dispositions, estoppel certificates, and SNDAs in accordance with Client's policies and procedures. Submits, tracks, and follows up on customer survey and update log. Gathers and coordinates real estate market data, so that Transaction Manager understands the conditions of the market area. Reviews and verifies monthly accounting variance reports and assists in preparation of client reporting. Prepares and tracks correspondence for broker engagements and commission collection. Assists with resolution of landlord-tenant issues. Other duties may be assigned No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause significant impact to client, co-workers, and supervisor.