Project Manager, Facilities

Project Manager

This position is responsible for planning, coordinating, and monitoring capital and noncapital projects according to predetermined timelines and budgets. This position works closely with multiple departments and other project team members to help manage all resources to achieve the City's strategic goals, objectives, and expectations. This position reports to the Facilities Maintenance Dept Head.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Helps create and manage an accurate timeline of project completion to ensure tasks/projects are finished on schedule.
• Helps manage all building construction permits for facilities maintenance projects. This position works closely with Facilities Director, City Engineer, Building Services Director, and One-Stop Permit Manager.
• Coordinates with design professionals regarding state and local code requirements, and multiagency application approvals.
• Manages the scheduling of various inspections related to all facilities maintenance projects.
• Assess all facilities maintenance projects to identify lessons learned and develop strategies to improve future outcomes.
• Helps with budget management to ensure that a project gets done without excessive spending.
• Ensures that complaints from contractors or staff are addressed and resolved promptly.
• Prepares and analyzes reports to identify permits or projects that are experiencing delays in review and coordinates with review staff to finalize.
• Attends public hearings, meetings, and pre-construction conferences concerning projects.
• Works closely with Procurement staff concerning proposals, bids, and contracts.
• Assists the Facilities Dept Head with grant applications and grant reporting and monitoring.
• Perform any other related duties as required or assigned.

EDUCATION AND EXPERIENCE

• An associate's degree from an accredited college or university in business or public administration, or another appropriate field.
• Must have three (3) years of experience in managing construction projects.
• Equivalent combination of training and experience may be substituted for education.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

• Must possess a valid Florida Driver's License with an acceptable driving record.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

• Project Management

RESPONSIBILITY FOR FUNDS, PROPERTY AND EQUIPMENT Annual Budget: $0

SUPERVISORY RESPONSIBILITIES Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems. This position will directly supervise 0 employees. This position may indirectly supervise 11 employees.

ANALYTICAL ABILITY / PROBLEM SOLVING DIRECTED.

PLANNING With regard to general assignments in planning time, method, manner and/or sequence of performance of own work. CONSIDERABLE RESPONSIBILITY. In addition, the organization and delegation of work operations for a Group of employees engaged in Widely diversified activities.

DECISION MAKING Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY. Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY.

COMMUNICATION SKILLS Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

SUPERVISION RECEIVED Under general direction, working from policies and general directives. Rarely refers specific cases to supervisor unless clarification or interpretation of the organization's policy is required.

MENTAL DEMAND INTENSE; Operation requiring sustained directed thinking to analyze, solve, or plan highly variable, administrative, professional, or technical tasks involving complex problems or mechanisms.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTER Regular use of highly complex machines and equipment; specialized or advanced software programs.

ACCURACY Probable errors would normally not be detected in succeeding operations and could have serious effects in relationships with patrons and/or with the operations of other segments of the organization. Frequent possibilities of error would exist at all times.

PUBLIC CONTACT Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance and failure to exercise proper judgment can lead to substantial losses to the organization.

EMPLOYEE CONTACT Contact with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact, plus frequent contact with senior level internal officials.

SOFTWARE SKILLS REQUIRED 10-Key Basic Accounting Basic Alphanumeric Data Entry Intermediate Contact Management Basic Database Intermediate Enterprise Resource Planning Basic Human Resources Systems Intermediate Payroll Systems Basic Presentation/PowerPoint Advanced Programming Languages None Spreadsheet Advanced Word Processing/Typing Advanced

PHYSICAL ACTIVITIES While performing the functions of this job, the employee may be required to: Stand Frequently Walk Frequently Sit Regularly Use hands to finger, handle or feel Regularly Reach with hands and arms Occasionally Climb or balance Frequently Stoop, kneel, crouch or crawl Frequently Talk or hear Regularly Taste or smell Occasionally

WEIGHT LIFT REQUIREMENTS The employee must occasionally lift and/or move: Up to 10 pounds

VISION REQUIREMENT Specific vision abilities required by this job may include: Color vision (interpreting color software screens or reports; work duties that require the ability to identify and distinguish colors).

ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Occasionally Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Occasionally Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Frequently Toxic or caustic chemicals (including potential for chemical spills, etc.) Occasionally Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Occasionally Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Occasionally Extreme cold (not weather-related, such as freezer, cold storage, etc.) Occasionally Extreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) Occasionally Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never Work with explosives (TNT, dynamite, nitroglycerine or other related explosives) Never Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) Never Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never The noise level in the work environment is usually Moderate (business office with computers/printers, light traffic, etc.)

ADDITIONAL INFORMATION This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).