Medical Records Scanning Clerk

Hospital Medical Records Scanning ClerkLocation: On-site Facility Department: Revenue Cycle / Patient Financial Services Employment Type: Full-TimePosition Summary:The Medical Records Scanning Clerk is responsible for accurately preparing, scanning, indexing, and maintaining patient medical records in the electronic health record (EHR) system. This role ensures all documents are properly digitized, organized, and accessible while maintaining strict confidentiality and compliance with healthcare regulations.Key Responsibilities:Prepare medical records for scanning by sorting, organizing, and removing staples or bindingsScan patient documents into the EHR system with a high level of accuracy and efficiencyIndex and label scanned documents correctly to ensure easy retrievalPerform quality checks to ensure all scanned images are clear, complete, and properly orientedMaintain confidentiality of patient information in accordance with HIPAA guidelinesRetrieve and refile records as neededReview and prepare H&P documents for scheduled proceduresTrain new staff on scanning guidelinesIdentify and report any discrepancies or missing information in medical recordsAssist with record retention, storage, and destruction processes per policyCollaborate with clinical and administrative staff to ensure timely document processingMaintain scanning equipment and report technical issues as neededQualifications:High school diploma or equivalent required Prior experience in a healthcare or medical records environment preferred Familiarity with electronic health record (EHR) systems is a plus Basic computer skills, including data entry and document management systems Strong attention to detail and organizational skills Ability to handle sensitive information with discretion Effective time management and ability to meet deadlinesSkills & Competencies:Accuracy and attention to detail Strong organizational skills Ability to work independently and as part of a team Basic problem-solving skills Good communication skillsRequirements:In hospital administrative office Prolonged periods of sitting and working at a computer May require occasional lifting of file boxes (up to 25 lbs)Schedule:Full time Monday - Friday hours 6:00 am to 6:00 pm