Meeting & Events Coordinator - San Jose CA

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Why Choose CBRE?

• Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.

• Comprehensive Benefits: Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.

• Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.

Don’t miss out on this opportunity to develop and thrive in your career.

Apply today and be part of something extraordinary!

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

JOB ROLE:

The Meeting & Events Coordinator is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader. In this role, you would be the customer service provider for meeting and events. Daily duties would include tasks like: moving, setting up and striking furniture, décor, removable walls, and event equipment. Events support ranging from internal meetings to high-level events that may include VIP guests, senior level executives, and press. Coordinators must be able to act independently on event sites with limited supervision while maintaining a professional attitude.

WHAT YOU'LL DO:

• (Site event planner is first) Secondary point of contact for smaller meetings and events. Provide support for larger and more complex meetings and events as needed.

• Create a hospitable environment for attendees, event owners, and vendors on the day of the event

• Assist with conference room turnover and midday room refresh. Reconfigure rooms for evening indoor and outdoor spaces. Take direction from senior team members

• Respond to event activities such as gathering event supplies, equipment needs, etc

• Conduct room set up, refresh, and service items. Maintain outlines of small space configurations, decor possibilities, and event-related event items

• Complete room checks

• Impact through clearly defined duties, methods, and tasks are described in detail

• Deliver own output by following defined procedures and processes under close supervision and guidance

• Review assigned work orders and partner with available teams to track completion

• Manage work orders via CMMS system where you will document labor hours, assets, and on-time completion of work orders will be mandatory.

• Inspect existing installations for compliance with building codes and safety regulations

• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions

• Conduct routine maintenance inspections, troubleshoot potential issues, and make repairs

• Perform monthly spacewalks to confirm spaces in Serraview match actual layouts and desk assignments.

• Respond promptly to emergency situations and customer requests

• Conduct quality assurance checks and overseeing materials inventory

• Coordinating daily workload, emergency repairs, and quality assurance checks

• Documenting and reporting activities to supervisors

• Display professionalism in appearance and language

• Working approved OT as needed

• Work alongside the Space & Occupancy team to schedule and perform desk moves, which may include packing items and setting up equipment with specific instructions.

• May need to work on small projects and other duties as assigned.

WHAT YOU'LL NEED:

• Current driver’s license, good driving record.

• HS Diploma or GED required.

• No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

• Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

• Ability to effectively present information to an internal department and/or large groups of employees.

• Comfortable meeting and engaging with new people. Warm and engaging demeanor.

• Ability to assess circumstances, empathize and offer help.

• Utilize a high level of attention to detail as well as strong interpersonal skills.

• Have a positive attitude and a strong sense of urgency in resolving any issues that may arise.

• Requires basic knowledge of financial terms and principles.

• Ability to calculate simple figures such as percentages.

• Ability to understand and carry out general instructions in standard situations.

• Ability to solve problems in standard situations.

• Requires basic analytical skills. Good organizational skills.

• Must work well under pressure with multiple deadlines and demonstrate a proactive approach to routine and non-routine occurrences.

• Proficiency in Microsoft Office and ability work in multiple software platforms and applications.

• Ability to work flexible work schedules based on business need.

• Ability to work requiring significant walking or through other means of mobility.

• Ability to work in a standing position for long periods of time.

• Ability to reach, bend, stoop, push and/or pull and frequently lift up to 35 lbs. and occasionally lift/move up to 50 lbs.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Coordinator position is $25 per hour and the maximum salary for the position is $32.05 per hour. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at View email address on click.appcast.io or via telephone at View phone number on click.appcast.io (U.S.) and View phone number on click.appcast.io (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)