Program Support Assistant

Summary These positions are located in the Agricultural Research Service (ARS), Field Organization, Midwest Area, National Center for Agricultural Utilization Research located in Peoria, IL. In these positions, you support the research unit by coordinating administrative operations, managing documentation and business processes, maintaining records and correspondence, and providing essential administrative assistance to ensure efficient and compliant program management. Responsibilities Maintains calendars, schedules, leave records, and electronic documents. Maintains and revises office filing systems. Logs, routes, and tracks incoming correspondence. Performs project coordination, travel documentation, budget tracking, agreements, procurement, and HR tasks. Processes routine administrative transactions (financial, procurement, agreements, property, personnel). Maintains tracking logs and administrative suspense items. Coordinates research documentation and maintains project files. Independently manages calendars, schedules, leave, and electronic communications. Manages correspondence control and prepares responses requiring policy interpretation. Develops or improves administrative systems and office procedures. Prepares and processes travel authorizations and vouchers, provides technical guidance on travel regulations, and ensures regulatory compliance. Advises staff on CRIS, research plans, annual reports, manuscripts, agreements, grants, and travel documentation. Requirements Conditions of Employment You must be a US Citizen or US National. Males born after 12/31/1959 must be Selective Service registered or exempt. Subject to satisfactory adjudication of background investigation and/or fingerprint check. Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period unless previous federal service is creditable. During this time your employment will be evaluated, and we may consider: your performance and conduct, the needs and interests of the agency, whether your continued employment would advance organizational goals of the agency or the Government, and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below. GS-06 Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. The specialized experience requirements for this position are: Qualifying experience for GS-06 includes one year of specialized experience comparable to GS-05 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience performing routine program support such as coordinating project or travel documentation, maintaining administrative records, and processing financial, procurement, or agreement actions using established procedures. GS-07 Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. The specialized experience requirements for this position are: Qualifying experience for GS-07 includes one year of specialized experience comparable to GS-06 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience independently performing complex program support such as coordinating research projects, reviewing and verifying financial or budget data, preparing travel or procurement actions, and managing research documentation or agreements requiring interpretation of guidelines. In addition to meeting the specialized experience requirements listed above, all applicants must be able to type 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Demands Work is essentially sedentary, however, requires some walking, standing, bending, and carrying of light items such as papers, books, or small parts. No special physical demands are required to perform the work. Work Environment The work environment involves the everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated. Education Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here. If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements. This position is designated as a bargaining unit position and is represented by the American Federation of Government Employees (AFGE).