Administrative Assistant - GBM Public

A well-known financial services firm is seeking an Administrative Assistant to support its Global Banking & Markets team on a 6-month+ contract. This is a fully on-site role, 5 days per week, at their downtown Dallas office. The ideal candidate is a polished, proactive administrative professional who is comfortable supporting senior leaders in a fast-paced, high-pressure environment.Downtown Dallas, TX (On-site) | Contract | $32/hour | 6 Months+Key Responsibilities:Provide administrative support in a complex team environment to a senior group or executiveCoordinate complex, senior-level internal and external meetings and conference callsHandle a high volume of phone calls and interact with high-level business leaders in a professional and effective mannerMaintain complex, highly detailed calendars and prioritize meeting requests and related logisticsCoordinate a high volume of domestic and international travel arrangements and process expense reportsRespond to and follow up on client requests and support internal and external managers and clientsOrganize and ship literature and materials to clients as neededPrepare and distribute divisional correspondence, memos, letters, reports, and other documents as requestedManage monthly invoices and arrange for paymentOn-board new hires and process employee transfers and terminationsMaintain understanding of firm policies and handle certain issues independentlyParticipate in general administrative duties including copying, filing, faxing, and archivingManage supply orders and keep inventory well-stockedAssist with ad hoc projects, committees, and group events as neededRequirements:3+ years of administrative support experience, preferably supporting senior-level executives in a corporate, financial services, or government environmentExcellent interpersonal and communication skills with the ability to interact professionally at all organizational levelsExceptional attention to detail and strong organizational skillsAbility to handle highly sensitive, confidential, and non-routine information with the utmost discretion and integrityStrong problem-solving skills with the ability to work quickly and efficiently under pressing deadlinesSelf-starter with excellent anticipation, follow-up, and independent thinking skillsDemonstrated dependability and a strong sense of urgency around delivering resultsComfortable working in a fast-paced, high-pressure environment and adapting to unexpected eventsAbility to prioritize multiple time-sensitive tasks simultaneouslyStrong proficiency in Microsoft Word, Excel, PowerPoint, and OutlookTeam player with a positive attitude and the highest degree of professionalism and diplomacyPlease submit your resume in Word format for immediate consideration!You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.