DOT Compliance Coordinator

DOT Compliance Coordinator

At Lonestar Electric Industrial Supply, our passion to MAKE IT HAPPEN drives everything we do. Lonestar is a locally owned, independently operated full-line electrical distributor headquartered in Houston, Texas, operating across Texas, Louisiana, Oklahoma, and Tennessee. As our fleet operations continue to grow, so does our commitment to safety and regulatory compliance on the road.

The DOT Compliance Coordinator supports the Company's DOT and FMCSA compliance program by maintaining compliance records, monitoring regulatory requirements, and assisting with transportation compliance activities. This role serves as a key resource for DOT compliance matters and works closely with Transportation, Fleet/Maintenance, EHS, and operational leaders to help ensure compliance with applicable federal and state regulations, reduce organizational risk, and promote a culture of safety and regulatory compliance throughout the driver population.

Responsibilities

• Administers and monitors compliance with applicable DOT and FMCSA regulations and Company policies.
• Maintains accurate, complete, and audit-ready Driver Qualification (DQ) files and monitors CDL status, endorsements, Medical Examiner Certificates, MVRs, and annual driver qualification requirements.
• Monitors Hours of Service (HOS) and Electronic Logging Device (ELD) compliance, identifies violations, and assists with corrective action follow-up.
• Assists with monitoring commercial vehicle inspections, registrations, maintenance records, roadside inspections, and related compliance documentation in partnership with Transportation and Fleet/Maintenance.
• Participates in transportation-related accident investigations and root-cause analyses and assists in tracking corrective actions.
• Supports DOT/FMCSA audits, compliance reviews, regulatory inspections, and internal compliance assessments.
• Conducts routine transportation compliance reviews and assists with tracking corrective actions through completion.
• Monitors CSA/SMS performance metrics and analyzes compliance, accident, and violation data to identify trends and potential areas of risk.
• Coordinates and assists with DOT and transportation safety training for drivers and other applicable personnel.
• Stays current on DOT, FMCSA, and transportation regulatory changes and communicates relevant updates to management and operational teams.
• Prepares compliance reports and communicates findings, trends, and recommendations to appropriate leadership.
• Assists with the development, implementation, and continuous improvement of transportation compliance policies, procedures, and recordkeeping practices.
• Performs other related duties as assigned.

Qualifications

• Minimum of 3 years of DOT/FMCSA, transportation compliance, fleet compliance, safety compliance, or related experience.
• Strong working knowledge of DOT and FMCSA regulations, including Driver Qualification requirements, Hours of Service regulations, ELD compliance, commercial vehicle requirements, and DOT drug and alcohol testing regulations.
• Experience administering or supporting a DOT Drug & Alcohol Testing Program.
• Experience supporting DOT/FMCSA audits, compliance reviews, or regulatory inspections.
• Experience conducting or assisting with transportation-related accident investigations.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to interpret regulatory requirements, identify compliance concerns, and recommend appropriate corrective actions.
• Strong written and verbal communication skills with the ability to work effectively across departments and all levels of the organization.
• Ability to manage multiple priorities, deadlines, and compliance requirements in a fast-paced environment.
• Ability to appropriately handle confidential and sensitive information.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook, and experience utilizing compliance tracking systems and databases.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally travel to branch locations or terminals to support audits, investigations, or training.
• Ability to occasionally lift and carry files, materials, or presentation equipment up to 25 pounds.
• Ability to attend in-person meetings, audits, and training sessions, including some travel outside the immediate metro area as needed.

Benefits

• Medical, dental, life and vision insurance
• 401(k) Retirement Plan and Match
• Paid Time Off
• Specified Holiday Pay

Disclaimer

This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.

Lonestar Electric Supply is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or other legally protected status.