AP Analyst

Position Summary
The Accounts Payable Analyst is responsible for supporting the day-to-day Accounts Payable function, ensuring invoices and payments are processed accurately, timely, and in accordance with company policies and internal controls. This position will work closely with internal departments, vendors, and the Accounting team to resolve invoice discrepancies, maintain accurate records, and support the month-end and year-end closing processes.
The ideal candidate will have a strong accounting or finance background, excellent analytical and organizational skills, and hands-on experience working with an SAP ERP system.

Key Responsibilities

• Process, review, and verify vendor invoices for accuracy, proper coding, approvals, and supporting documentation.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices when applicable.
• Research and resolve invoice discrepancies, including pricing, quantity, purchase order, receiving, and vendor account issues.
• Maintain accurate vendor accounts and assist with vendor master data maintenance.
• Monitor Accounts Payable aging and ensure invoices are processed and paid within established payment terms.
• Reconcile vendor statements and investigate outstanding or disputed balances.
• Prepare and process payment batches, ACH payments, checks, and other payment transactions as assigned.
• Assist with month-end and year-end closing activities, including AP accruals, account reconciliations, and supporting schedules.
• Perform AP-related account reconciliations and investigate variances or unusual transactions.
• Utilize SAP ERP to review transactions, process invoices, research accounting information, and resolve AP-related issues.
• Assist with SAP AP process improvements, system testing, and troubleshooting as needed.
• Work with Purchasing, Receiving, Treasury, Accounting, and other departments to resolve issues and improve the invoice-to-payment process.
• Communicate professionally with vendors regarding invoice status, payment inquiries, and account discrepancies.
• Ensure Accounts Payable transactions comply with company policies, accounting standards, and internal controls.
• Assist with internal and external audit requests by providing supporting documentation and explanations.
• Identify opportunities to improve AP processes, increase efficiency, and strengthen internal controls.
• Perform other accounting and Accounts Payable duties as assigned.

Required Qualifications

• Minimum Education required is an Associates Degree
• 2+ years of Accounts Payable, accounting, or related finance experience preferred
• Strong understanding of basic accounting principles and Accounts Payable processes
• Proficiency in Microsoft Excel, including the ability to work with formulas, reconciliations, and large amounts of data
• Strong analytical and problem-solving skills
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines
• Ability to communicate effectively with internal departments, vendors, and management
• Ability to work independently as well as effectively within a team

Preferred Qualifications

• Hands-on experience with SAP ERP Accounts Payable/Finance modules
• Experience with SAP invoice processing, vendor master data, payment processing, and account reconciliation
• Experience supporting SAP implementations, system testing, or process improvements
• Experience working in a high-volume, multi-entity, or multinational Accounts Payable environment
• Knowledge of internal controls and audit requirements
• Experience with automated invoice processing or electronic payment systems

Key Competencies

• Accounting knowledge
• SAP ERP proficiency
• Analytical and problem-solving skills
• Attention to detail
• Vendor relationship management
• Reconciliation and research skills
• Process improvement mindset
• Strong communication skills
• Teamwork and collaboration
• Ability to meet deadlines in a fast-paced environment

Working Relationships
This position will work closely with:

• Corporate Accounting and Finance
• Accounts Payable
• Accounts Receivable
• Purchasing/Procurement
• Receiving/Warehouse Operations
• Treasury
• IT/SAP Support
• Vendors and external service providers

Success in This Role
Success in this position will be measured by the accuracy and timeliness of invoice processing, effective resolution of AP issues, accurate vendor account reconciliations, compliance with internal controls, and the ability to use SAP effectively to support and improve Accounts Payable operations.