Legal Secretary

Job Description

Job ID#:

27108

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

2 years

Shift:

8 - 5 Normal Biz Hours

Legal Secretary

Location: New York, NY

Contract Duration: 2 Years

Pay Rate: $25 to $35 per hour

Work Schedule: Monday-Friday, 37.5 hours per week Hours: Flexible scheduling between 8:00 AM and 5:00 PM, to be discussed during the interview

Position Overview

The New York State Department of Financial Services (DFS) is seeking a qualified Legal Secretary to support the Office of General Counsel (OGC) in New York, NY. Reporting to a Deputy Counsel or Associate Counsel, the successful candidate will work closely with investigators, OGC attorneys, respondents, court reporters, and other administrative staff to provide legal secretarial and paralegal support.

This position will assist with hearing preparation, legal research, document preparation, case management, subpoena coordination, and the maintenance of legal records. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple assignments while handling confidential legal matters professionally.

Key Responsibilities

• Prepare correspondence and organize relevant case materials for administrative hearings.

• Assist attorneys and investigators with hearing preparation by coordinating documents, records, exhibits, and other supporting materials.

• Draft and prepare legal documents for review by attorneys and investigators.

• Organize and maintain case files, hearing records, exhibits, and supporting documentation.

• Prepare subpoenas and coordinate arrangements for proper service.

• Arrange for the filing of legal memoranda and other legal papers.

• Schedule hearings, meetings, and related appointments for attorneys and investigators.

• Maintain databases, case tracking systems, calendars, and docket records.

• Monitor case statuses, deadlines, hearing schedules, and final decisions to ensure records remain accurate and up to date.

• Conduct legal research on complex matters, analyze relevant materials, and communicate findings through written summaries and verbal discussions.

• Gather resources, reference materials, and supporting documentation for attorneys in preparation for hearings.

• Assist the General Counsel with confidential legal matters and other sensitive assignments.

• Coordinate with investigators, attorneys, court reporters, respondents, and administrative personnel to support case preparation and hearing activities.

• Perform additional duties as assigned by the General Counsel and First Deputy General Counsel.

Qualifications and Skills

The ideal candidate will demonstrate the following:

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• Strong attention to detail and accuracy when preparing legal documents and maintaining case records.

• Ability to research legal matters, analyze information, and summarize findings.

• Ability to manage multiple assignments and meet deadlines in a fast-paced legal environment.

• Professional communication and collaboration skills when working with attorneys, investigators, and external parties.

• Ability to handle confidential information with discretion.

• Proficiency in maintaining electronic files, databases, calendars, and case tracking systems.

Previous experience in a legal office, law firm, government agency, or legal support environment would be beneficial.

If interested in exploring this great opportunity, please apply directly at

Veterans are encouraged to apply.

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.

Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.

#IND4

Job Requirements

Minimum Security Clearance:

No