Business Operations Manager

Business Operations Manager

US Remote (NYC/EST preferred)

$45-53/Hr

Initial contract through 12/31/2026

Yes

40 hours; M-F; no OT

October

Medical, dental, vision, 401(k), paid vacation & sick leave

Additional resources needed

Job Overview

This role serves as the single intake point for Central Security budget and vendor requests — logging, triaging, and routing them while initiating TPA, NDA, Buy@, and PDR reviews. It owns budget tracker upkeep, invoice and accrual tracking, forecasting, and program health reporting. It manages the full contract lifecycle: renewal calendar with 90-day alerts, portfolio status tracking, and Sourcing follow-ups on PR/PO and onboarding. It also drives vendor onboarding runbooks, quality reviews, issue remediation, and biweekly vendor communications.

Skills

• Operational coordination and request triage across cross-functional partners
• Budget and financial tracking — reconciliation, accruals, forecasting
• Contract and vendor lifecycle management with disciplined reporting
• Accounting degree and financial planning and analysis certification

Responsibilities:

• Be the steward / owner of the Central Security budget, ensuring data accuracy and completeness with attention to detail
• Recommend and implement improvements for how we manage our budget, following industry best practices
• Partner with program team members to drive initiatives to clarify and improve overall budget management processes
• Support adoption and integration with various Financial tooling systems and services, maintaining parity of information across sources
• Support tactical / operational asks including budget status, information requests, change management, and more
• Track and maintain budget utilization reports, cross-referenced against org strategic initiatives
• Partner effectively with key internal and external (Finance, Sourcing) stakeholders + partners, while building and maintaining key relationships
• Deliver monthly / quarterly analysis detailing budget status, utilization, and major changes
• Support internal communications on broad-based and specific per-project progress, including written updates and presentations
• Manage vendor contracts and procurement operations, including PR/PO processing, invoicing, and accruals.
• Track and reconcile budgets using Google Sheets and Tableau; apply advanced formulas and reporting techniques.
• Support intake/ticketing workflows for request management and status updates.
• Draft clear written reports and communications for internal stakeholders.
• Oversee a portfolio of $10M+ in vendor spend, ensuring compliance and operational efficiency.
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations.
• Work independently with minimal supervision, prioritizing competing deadlines across multiple workstreams.

Must Have Skills:

1. Demonstrated experience managing vendor contracts or procurement operations.
2. Strong proficiency in Google Sheets and Tableau (budget tracking, reconciliation, formulas).
3. Familiarity with procurement processes (PR/PO, invoicing, accruals).
4. Ability to manage multiple concurrent workstreams with competing deadlines.
5. Excellent written communication skills.
6. Experience with intake/ticketing workflows (request management).
7. Comfort working independently with minimal supervision.
8. DSS-4 clearance.
9. Background in security or IT vendor management.
10. Experience supporting a portfolio of $10M+.

Nice-To-Have Skills:

1. Experience with Meta internal tools (Buy@, Contracts Hub, GSD Tasks)

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation. #TMMT