Bid Coordinator, Estimating

Job Description

Job Description

Sevan Multi-Site Solutions is a veteran-owned business that provides construction, program management, real estate & site development, and architecture & engineering services for restaurant, grocery, fuel and convenience store, retail, and government sectors nationwide. We work with leading brands like McDonald’s, Starbucks, Sprouts, and BP, to name a few. At Sevan, we provide the talent, technology, and trusted expertise needed to consistently deliver excellence in multi-site construction.

Sevan is nationally recognized for workplace culture, industry leadership, and safety. Recent honors include 12 consecutive years as a Great Place to Work®, placement on ENR's national Program and Construction Management rankings, recognition as one of America's Safest Companies for 2025, and the 2025 Platinum HIRE Vets Medallion Award.

The Bid Coordinator / Estimating Assistant works as part of the Construction Services and Business Development Teams. This role is responsible for selling Sevan as a reputable contractor to sub-contracting and vendor organizations. The position requires strong customer service and sales experience to enhance Sevan’s ability to solicit contracting services throughout the nation. This position is responsible for setting up and maintaining bid platforms and proposals from subcontractors. The Bid Coordinator must have highly effective written and verbal communication skills, be engaging, and be willing to work independently as well as a part of a larger team.

This is a hybrid position based in our corporate office in Plano, TX.

Essential Duties and Responsibilities:

• Sets up and manages bidding platform updates as required.
• Spends most of the day on phone calls discussing projects and requirements with sub-contracting capacity throughout the nation.
• Creates project Invitations to Bid for subcontractors on bidding platforms.
• Manages team in identifying qualified subcontractors and establishing and maintains bid solicitation lists.
• Investigates local market conditions and their effect on costs and schedule.
• Provides a review of subcontractor quotes to ensure they meet the intent of the specific scope of work and are in line with Sevan’s contractual requirements.
• Prepares/maintains tracking/status reports on projects for subcontractor coverage to identify areas of need.
• Subcontractor outreach – cold calling/emailing subcontractors throughout the day to go over project details.
• Developing relationships with clients, vendors, and subcontractors for future projects.
• Communicates RFP updates with potential subcontractors – mail mergers, building-connected messages, and phone calls.

Qualifications:

• High school diploma or equivalent.
• Bachelor’s degree in construction management, Construction Science, or related field is a plus.
• Experience in sales is a plus.
• Confidence in cold calling and selling our company/services.
• Strong written and verbal communication.
• Able to multi-task and manage many requirements simultaneously.
• Able to interpret construction documents and scope requirements.
• Ability to work with a diverse team.
• Exceptional organizational abilities and meticulous attention to detail.
• Strong ability to comprehend bid documents, specifications, numerical data, qualifications, etc.
• Must have knowledge of Microsoft Office (Outlook, Teams, Excel, Word), Smartsheet, Building Connected, and Togal.AI, preferred.

Why Join Sevan?

At Sevan, we believe in creating a supportive and dynamic environment where your contributions truly matter. Here’s what you can expect as part of our team:

• Live Our Values: Join a company that values integrity, respect, teamwork, excellence, and charity. These principles are at the heart of everything we do.
• Champion Key Initiatives: Play a vital role in driving Sevan-wide initiatives like Safety and Sustainability, ensuring positive impacts for our people and the planet.
• Inspire and Lead: Help us bring our vision to life by embracing our commitment to Service, Talent, and Choices—you’ll have a voice in shaping the future.
• Set the Standard: Be a role model for professional behavior, fostering a workplace culture that motivates and inspires others.
• Grow With Us: Take charge of your personal and professional growth through hands-on experience, engaging training programs, and opportunities to mentor interns and co-ops.
• Support Development of Top Brands: Opportunity to work behind the scenes supporting efforts for industry leaders like McDonald’s, Starbucks, and 7-Eleven.

Pay & Benefits: The anticipated compensation range for the position is $25.00 - $33.00 per hour based on a full-time schedule, market and business conditions, and is commensurate on individual education, qualifications, and experience. Benefits include medical, dental, vision, life, and disability insurances, flexible paid time off, paid holidays, sick time, and a matching 401K plan.

Sevan Multi-Site Solutions, Inc. is proud to be an equal opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, genetics, disability, pregnancy, veteran status or any other basis protected by law.