Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day payment operations for our team in Belgrade, Maine. This position focuses on maintaining accurate invoice records, preparing payments on schedule, and helping ensure vendors are paid correctly and on time. The ideal candidate is organized, detail-oriented, and comfortable handling a steady volume of financial documents in a deadline-driven environment.

Responsibilities:
• Review incoming invoices for accuracy, completeness, and proper approval before processing them for payment.
• Assign appropriate accounting codes to vendor invoices and enter payment details into the system with a high degree of accuracy.
• Prepare and coordinate routine check runs to ensure timely disbursement of approved payments.
• Maintain organized accounts payable records and supporting documentation for easy retrieval and audit readiness.
• Communicate with internal teams and vendors to resolve billing discrepancies, missing information, or payment questions.
• Monitor invoice workflows to keep transactions moving efficiently and help prevent overdue balances.• Prior experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice processing, payment procedures, and financial recordkeeping.
• Ability to apply correct coding to invoices and enter data accurately.
• Experience assisting with check runs and managing payment deadlines.
• Strong attention to detail and the ability to identify discrepancies in billing documents.
• Proficiency with standard office software and accounting systems used for payable functions.