Administrative Assistant - (SCA, hourly)

Administrative Assistant - (SCA, hourly)

Washington DC (Onsite)

PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.

Executive Assistant

Location: Washington, DC (Onsite In Person) Client: Occupational Safety and Health Administration (OSHA), U.S. Department of Labor Position Type: Full-Time, Non-Exempt (Hourly) Compensation: $39.97/hour + applicable SCA fringe benefits Clearance: Must be able to successfully complete a background investigation

Position Overview

PBG is seeking a professional Administrative Assistant to provide comprehensive administrative support services to OSHA's Office of the Assistant Secretary and National Office Directorates. This is an onsite, in-person role located in Washington, DC.

This position is covered under the Service Contract Act (SCA) and is classified as non-exempt, hourly. The selected candidate will be responsible for performing high-level administrative and executive support functions in a federal environment, ensuring compliance with Department of Labor (DOL) procedures and federal guidelines.

The ideal candidate will demonstrate professionalism, discretion, strong communication skills, and experience supporting senior leadership in a structured, compliance-driven environment.

Key Responsibilities

Executive & Calendar Management

• Maintain Directorate and Agency leadership calendars, including meetings, conferences, teleconferences, and leave calendars.

• Coordinate office events and provide logistical support for internal and external meetings.

• Attend meetings and provide verbal and written summaries as requested.

• Prepare conference and event materials.

Financial & Administrative Support

• Process and set up accounts payable invoices in DOL's New Core Financial Management System (NCFMS) in accordance with federal guidelines.

• Order and maintain office supplies following Federal procurement procedures.

• Maintain office equipment (scanners, copiers, fax machines); coordinate repairs and preventive maintenance.

Records & Systems Management

• Review and update OSHA Directives using Microsoft Word and Excel.

• Maintain records management information within ARCIS (Archives and Records Centers Information System).

• Create, route, and track training registrations and completions in Learning Link (DOL's electronic training system).

• Create, maintain, and update data within OSHA program office databases.

• Manage electronic and paper filing systems in accordance with federal records management standards.

Correspondence & Communication

• Receive, review, assign, and track controlled correspondence in DOL's Correspondence Tracking System (CTS), ensuring readability and quality.

• Manage incoming and outgoing calls using Cisco CP-8811 multi-line telephone systems.

• Provide general information to callers and visitors; professionally represent the office at all times.

Required Qualifications

• Minimum 7 years of administrative or executive support experience, preferably within a federal agency.

• Experience working with federal financial, records, or correspondence tracking systems preferred (NCFMS, ARCIS, CTS, Learning Link).

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Excellent written and verbal communication skills.

• Ability to maintain professionalism, confidentiality, and discretion in a high-visibility executive office.

• Ability to work onsite in Washington, DC on a full-time basis.

• Must be able to successfully complete a background investigation.

We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.

Benefits:

• 401K Retirement Plan
• Medical Plan options with significant financial investments from PBG
• Prescription benefit plan
• Dental and Vision coverage
• Employee Assistance Program
• Short term / Long-term disability
• Supplemental group life and AD&D options
• Yearly Bonuses
• Generous Paid Time Off / Paid Holidays
• Career/Professional Development Program
• Spot Bonus Program

Equal Employment Opportunity Statement:

PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates

Disclaimer:

This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.