Office Manager

Position Overview The Office Manager is responsible for overseeing the daily administrative, operational, and facility functions of our engineering and utility design office in Villa Rica, Georgia . Working directly on-site, this role serves as the central operational anchor for our engineering teams (including Make-Ready Designers, Engineers, and Project Managers), ensuring high-functioning office operations, seamless onboarding, equipment management, and cross-functional support . Job Duties Manage full day-to-day operations of the Villa Rica engineering office, including facility access, vendor coordination (janitorial, building maintenance, utilities), and space planning to maintain a safe, clean, and productive engineering work environment. Maintain logistics and inventory for office technology, technical workstations, field gear, monitors, specialized plotting/printing supplies, and company-issued equipment for designers and field personnel. Partner with corporate HR and local leadership to coordinate on-site onboarding for incoming utility designers, engineers, and technicians—arranging workstations, tech provisioning, and office orientations. Assist project managers and regional leadership with weekly timesheet verifications, invoice tracking, local expense reconciliation, and compiling billing documentation for utility and telecom clients. Act as the local office safety coordinator, maintaining OSHA logs, running office safety orientations, tracking emergency action plans, and ensuring first-aid/safety supplies are fully stocked. Assist engineering teams in archiving, organizing, and transmitting client submittals, permitting files, and project closeout binders. Coordinate logistics, catering, and materials for client project meetings, technical training sessions, and internal team events. Qualifications High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). 2+ years of experience in office management, administrative operations, or executive coordination—preferably within an engineering, construction, architecture, utility, or technical field office. High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and modern cloud-based administrative tools. Strong organizational, record-keeping, and multitasking capabilities in a fast-paced technical environment. Effective written and verbal communication skills across all levels, from entry-level field designers to regional directors and utility clients. Basic arithmetic and bookkeeping proficiency for expense, invoicing, and inventory tracking. Ability to work full-time on-site in Villa Rica, GA. Preferred: Prior experience supporting utility, telecommunications, or civil engineering consulting teams. Familiarity with ERP/HRIS systems ( SAP, SuccessFactors, Workday) and project billing platforms. Additional Information What We Offer [Benefits]: We invest in our employees by offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience for employees at all levels. Group health plans* Short-term and long-term disability insurance* Life insurance* Paid parental leave 401k with up to a 4% company match** Employee Stock Purchase Plan: Opportunity to buy company stock at a 15% discount Holidays and paid time off* Payroll savings plan* Charitable matching gift program* Employee referral bonus program* Employee Educational Scholarship* Davey Family Scholarship* 20% discount on all Davey services* Cell phone discounts* Vehicle purchase discount program* Plus, so much more! * All listed benefits available to eligible employees on Day 1. The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law. Utility Asset Management is a division of Davey Resource Group, Inc.(DRG), a Davey company. Davey has been employee-owned since 1979. Our engineering, field services, inspection, and construction teams help keep the world connected, supporting the infrastructure of our electric utility and communications partners.The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental and utility infrastructure consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our people, offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com. Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions. Employment Type: Permanent Job Type: Full Time Travel Expectations: None #J-18808-Ljbffr The Davey Tree Expert Company