Administrative Assistant

Administrative Assistant

Position: Administrative Assistant

Location: Painted Post New York USA

Duration: 12 Months

This is a Non-Exempt position. Candidate is expected to be onsite in Painted Post Monday- Friday from 8-5. No OT unless approved by the manager ahead of time.

• Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail.

• Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.

• Complete and file expense reports in a timely manner, using the Concur expense system.

• Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software.

• Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company.

• Schedule and attend staff meetings, participating as required.

• Schedule meetings along with domestic and international travel as needed for team.

• Coordinate logistics and details for departmental facility visits as needed. Manage logistics, agendas and objectives for key executive visits from Organization or international locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc.

• Coordinate logistics and details for departmental.

• Manage confidential and proprietary information with discretion and sound judgment.

• Manage all day to day tasks and support for all team members are necessary. 2 year degree required.

All your information will be kept confidential according to EEO guidelines.