Procurement Analyst

Procurement Analyst Req ID: 148572 Location: Orange, California Division: School of Medicine Department: Otolaryngology Position Type: Full Time Salary Range Minimum: USD $28.88/hr. Salary Range Maximum: USD $49.76/hr. Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It is located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7billion annually to the local economy and $8billion statewide. Ranked among the top neurology departments in the country by the National Institutes of Health, the UC Irvine Health School of Medicine's Department of Neurology is committed to advancing clinical care, education and research to help patients with diverse neurological conditions. The department's 45+ full‑time teaching faculty members are highly experienced clinicians who are devoted to training the next generation of neurologists. Your Role on the Team Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre‑approved dollar limit. Exercises judgment within defined limits and practices to determine the most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Under the general supervision of the Purchasing Manager, the Procurement Analyst independently evaluates and processes requisitions and provides guidance to departmental constituents for various types of reimbursements and disbursements. Purchase transactions range across a wide variety of research and office materials, laboratory supplies, services, and equipment that is often of a technical and specialized nature. Reimbursements and disbursements are similarly varied and frequently complex, including international travel, events involving service or performance contracts, business meetings, incentive payments, honoraria, awards, gifts, and other miscellaneous forms of payments. Procurement responsibilities include but are not limited to identifying potential vendors, obtaining quotations, evaluating proposals, negotiating terms for orders under $5,000, coordinating with Purchasing and Risk Services for orders in excess of $5,000, and resolving order, delivery, returned‑goods, and/or billing issues. Purchasing responsibilities also include maintaining accurate and complete supporting documentation per campus guidelines. Responsibilities include extensive knowledge of university policies and procedures as they pertain to procurement, accounting, basic contract and grant regulations, and business rules. What It Takes to be Successful Required Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. Ability to communicate effectively in writing and verbally. Must request additional information, place orders, explain regulations, provide updates on order status, arrange returns, close out orders, and coordinate repairs and maintenance requests. Ability to work with complex organization learning, understanding and administering a wide range of purchasing & financial policies. Must reason through the logic of a problem and be familiar with policies, procedures, systems, and organizational structure to independently seek out information needed to resolve and complete projects. Proficient in standard spreadsheet and word‑processing software. Must have knowledge of Microsoft Office, Google software, and Adobe. Must work in a fast‑paced environment and analyze and prioritize competing requests and workloads. Must work independently, adjust to changing priorities, deadlines, interruptions, and general supervisory oversight. Must analyze materials to determine applicable policies, the best request processing steps, whether additional information is needed, how to obtain it, and when to consult with colleagues, superiors, or experts in central Purchasing or Accounting. Must complete job assignments accurately, quickly, and reliably under extremely heavy workloads. Must use sound judgment, maintain strong ethical standards, utilize available resources, and keep the work area orderly and organized. Must provide strong customer‑service skills and resolve client issues professionally. Must know purchasing, shipping, and warranty terminology. Must maintain confidentiality. Bachelor's degree in a related field and/or equivalent experience or training. 1‑3 years of related work experience, or an equivalent combination of education and experience is preferred. Preferred Adequate knowledge of scientific and technical terminology and commodities when purchase requisitions are received. Must knowledge of the organization’s departments and operations to meet procurement needs. Must understand ERP / financial systems (e.g., Oracle, PeopleSoft, SAP, Banner). Special Conditions May require evening hours and/or overtime. May require travel between Orange and Irvine campuses. Total Rewards In addition to the salary range listed below, we offer benefits such as medical insurance, sick and vacation time, retirement savings plans, and access to discounts and perks. Please refer to our compensation practices and benefits information. Conditions of Employment Background Check and Live Scan. Employment Misconduct. Legal Right to work in the United States. Vaccination Policies. Smoking and Tobacco Policy. Drug‑Free Environment. *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer must disclose any subject to administrative or judicial decisions within the last seven years indicating misconduct, notice of allegations, current proceedings, resignation after notice, or mandatory appeals. California Child Abuse and Neglect Reporting Act. E‑Verify. Pre‑Placement Health Evaluation. Equal Opportunity Employment The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti‑Discrimination Policy. We are committed to attracting and retaining a diverse workforce and honoring unique experiences, perspectives, and identities. Together, we strive to create inclusive, equitable, and welcoming environments. UCI provides reasonable accommodations for applicants with disabilities upon request. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization. #J-18808-Ljbffr