Logistics Specialist

Logistics Specialist

The primary focus of the position is responsibility for the receiving, processing and delivery of goods, central stores orders, and the preparation of outgoing shipments. Supports mail operations and the graphics center as needed.

Essential Duties & Responsibilities:

• Unload, receive, inspect, scan and provide timely delivery of incoming supplier freight and packages from (USPS, UPS, FedEx, DHL, Amazon, others). Reject damaged shipments when appropriate.
• Verify incoming shipments against purchase orders for shortages or discrepancies.
• Maintain accurate records of goods and equipment received to support the University Procurement and Accounts Payable functions. Process receipts in Workday as a critical step in the three-way match process. Collaborate with Purchasing and other departments regarding issues associated with the receipt and shipment of goods.
• Utilize barcode scanning and package tracking systems to support chain of custody tracking from receipt to final delivery.
• Provide appropriate prioritization for expedited deliveries.
• Obtain signatures for deliveries when required.
• Provide a high level of customer service for the University community.
• Initiate damage claims and resolve any discrepancies with carriers/suppliers.
• Investigate and resolve errors, omissions, missing shipments and related issues.
• Prepare outbound shipments and required documentation, including any return shipments for damaged or incorrect items.
• Receive, process and deliver orders for Central Stores items. Monitor inventory and place orders to replenish stock as needed.
• Provide operational reports and data regarding logistics operations activity to the Graphics Center and Logistics Manager or other members of university administration as requested.
• Load and unload delivery vehicles using appropriate equipment.
• Train student employees in departmental procedures and use of technology
• Maintain a clean, orderly and safe work area.
• Conduct physical inventory of supplies as required
• Monitor and maintain proper inventory levels for departmental supplies.
• Assist with mail operations, graphics center and surplus property operations as requested
• Performs related duties in Graphics Center, Logistics, or Surplus Property as assigned.

Supervision Received:

Direct supervision is received from the Graphics Center and Logistics Manager.

Supervision Exercised:

Coordinate the daily work of student employees.

Minimum Qualifications:

• High School Diploma or equivalent.
• Experience in receiving, shipping, delivery, logistics, or warehouse operations is preferred.
• Valid Michigan driver's license and ability to meet the requirements of SVSU Vehicle Policy 3.5-1
• Ability to use computerized record keeping, package tracking, purchasing and inventory control systems.
• Demonstrated Personal computer skills using email, word processing and spreadsheet applications (MS Office) and the ability to navigate and access information on computer systems and web resources.
• Ability to operate forklift and receive forklift certification within 90 days of hire.
• Possesses strong interpersonal, communication, and organizational skills, plus the ability to exemplify an attitude of cooperation within and outside the department, including the ability to work well within a diverse campus community.
• Demonstrated ability to always communicate in a professional manner.
• Familiarity of US Postal, UPS, Federal Express, and other common carrier rules and regulations
• Ability to maintain confidential information
• Ability to work efficiently in a fast-paced, high volume work environment where physical exertion is part of the normal work routine.
• Ability to operate pallet jack, dolly, hand truck and similar equipment.
• Ability to work alone or as a team member and perform duties efficiently.
• Ability to follow and apply appropriate safety procedures.
• Ability to exercise appropriate judgment and make decisions in accordance with established policies, regulations and procedures.
• Ability to physically lift, carry, push, and/or pull large, heavy, and/or awkward objects.
• Experience and ability to positively interact with all members of the campus community.
• Ability to perform the essential duties of the position with or without accommodation.

Working Conditions:

Duties are generally performed inside with some outdoor work occurring on a regular basis. May include the delivery of hazardous materials.

Applicants must be legally authorized to work in the United States at the time of hire and throughout their employment. The university does not provide employment visa sponsorship now or in the future for this job classification. Since SVSU does not participate in E-Verify, candidates for employment are not eligible for STEM OPT extensions.

The above reflects the general details considered necessary to describe the essential functions of the job, and shall not be construed as an exhaustive statement of duties, responsibilities, or requirements that may be inherent in the job. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

About SVSU:

Saginaw Valley State University is a comprehensive university with more than 100 programs of study for its roughly 7,000 students. Located on a suburban campus in Michigan's Great Lakes Bay Region, SVSU is committed to a supportive and empowering environment for students, faculty and staff. For eight consecutive years, SVSU has been recognized as a "Great College to Work For" (2016-2023). SVSU emphasizes undergraduate teaching and learning, and community-based research. SVSU earned the Community Engagement classification from the Carnegie Foundation for the Advancement of Teaching, a distinction achieved by only 7 percent of U.S. colleges and universities. By their senior year, 84 percent of students have engaged with community employers and agencies in internships, field placements or some other component of their academic preparation. SVSU is establishing itself as a leader in STEAM education for the Great Lakes Bay Region, partnering with businesses, foundations and school districts to improve students' performance in math, science and the arts at the middle school, high school and university levels. More than 70 percent of SVSU freshmen live on campus in student housing that has been rated No. 1 among public universities in the U.S. (2018-2023). SVSU fields 19 varsity sports at the NCAA Division II level. The average class size is 23 students.