Accounts Payable Specialist
Winston Water Cooler
Accounts Payable Specialist
Winston Water Cooler Management
Location: Dallas, TX (Onsite Admin Office) Schedule: Full-Time
About The Role
We're looking for a dependable, detail-oriented Accounts Payable Specialist to support our AP team in a high-volume, multi-branch environment. This role is responsible for accurate and timely invoice processing, vendor communication, and supporting the overall flow of Accounts Payable. It's a hands-on position where consistency, organization, and follow-through matter. This position is based onsite in our Dallas admin center and works closely with the broader finance and operations teams.
What You'll Do
- Process high-volume vendor invoices accurately and on time
- Match invoices to purchase orders and receiving documents
- Ensure proper coding and approval workflows are followed
- Assist with weekly check runs, ACH, and wire payments
- Communicate with vendors and resolve discrepancies
- Set up new vendors and maintain accurate vendor records
- Support month-end close activities
- Identify errors or inefficiencies and help improve processes
- Maintain organized, accurate AP documentation
What We're Looking For
- 4+ years of Accounts Payable experience (high-volume environment preferred)
- Strong attention to detail and ability to stay organized under volume
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Excel and accounting/ERP systems
- Epicor or similar ERP experience is a plus
- Clear communication and team-oriented mindset
What Success Looks Like
- Accurate, timely invoice processing
- Strong organization and minimal errors
- Reliable follow-through on vendor and internal requests
- Consistent support of team and department goals
Why Winston Water Cooler
- Stable, growing company
- Team-oriented environment with clear expectations
- Opportunity to contribute to process improvements
- Leadership focused on improving systems and efficiency
If you take ownership of your work, stay organized, and follow through, we'd like to talk.
Vacancy posted more than 2 months ago
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