Senior Accountant

Overview This position requires you to be available during normal business hours of 8:30 a.m. – 5:30 p.m. However, hours may be extended as needed to meet deadlines of deliverables. Responsibilities are subject to change based on the evolving Florida Statutes governing condominium and homeowner associations, complexity of property requirements, and/or changes to fund accounting. Responsibilities The Senior Accountant I must perform the job duties with a professional image. Timeliness and professional responses are key to this position. The role is fundamental to the accounting and financial analysis of an Association, requiring knowledge of accrual accounting, attention to detail, solid time management, and good interpersonal skills. The duties and responsibilities are classified into daily, weekly, and monthly categories and listed in no particular order of priority. Daily Respond to requests from field staff and/or Board Members within a timely manner. As a policy, a professional response must be provided within 24 hours of request. If the request cannot be turned around in the prescribed timeframe, inform the requester of this. Respond to requests from corporate staff within a timely manner, as stated above. Keep abreast of any material transactions that may affect cash availability. Assess tasks and prioritize them to ensure completion of deliverables by deadlines. Clear review notes that may have been left to resolve from prior accounting periods. Perform administrative functions including but not limited to: record keeping and filing. Approve weekly payables for assigned Associations with cash flow issues only. Prepare bank transfers as needed to transfer reserve funding, application of special assessments, etc. Monthly Reconcile bank accounts for assigned associations. Go through and perform the items listed on the Monthly Checklist for Financial Statement Preparation. Prepare the Financial Package for each assigned association by the contractual deadlines, which includes: Balance Sheet, Income Statement, Bank Reconciliations, Delinquency/Prepaid Reports, Accounts Payable Detail and Check Register. Reconcile each line item on Balance Sheet and provide support for reconciliation by preparing and maintaining Supporting Schedules to the Balance Sheet. If association passed its budget with full/partial reserves, reconcile the reserve fund balance to restricted, reserve cash balances. If association passed a special assessment, reconcile the special assessment fund balance to restricted, special assessment cash balances. Repeat for each special assessment passed by association. If Association approved “pooled reserves,” prepare a supporting schedule that details the reserve line items funded. Prior to submission for review, analyze the financial statements to ensure they are presented on an accrual basis and appear properly stated. To efficiently do this, run a month-by-month report (e.g., “12MB” for Balance Sheet and “12MO” for income statement) to assess trends and ensure compliance with accrual accounting. Developer-controlled associations Track important dates and meetings, such as the Guarantee Period and board elections, turnover, and budget approval meetings, by keeping an open line of communication with field staff. During Guarantee period, invoice developer for monthly deficit. After Guarantee Period, coordinate with AR Supervisor to move in developer into unsold units. After Guarantee Period, invoice developer for assessments due on their units. Annually Fill in Budget Worksheet with month-to-month actual balances. Fill in Budget reserve schedule. Immediately following the election of an audit firm, request from auditor the list of required information to start audit fieldwork. Constantly follow up with auditor to ensure timely progress of annual audit to completion. Upon receiving the audit report draft, perform procedures: ensure statements add correctly, tie notes to financial statements, obtain proposed audit journal entries and adjusted trial balance, and verify entries against unaudited statements and supporting documentation. Follow up with auditor if there are discrepancies in their entries. Communicate any events/transactions after year-end that are material to the association (e.g., special assessments, construction projects, loan financing, large purchases). Ensure timely issuance of final audit report and obtain board approval of the draft, management letter, and receipt acknowledgement. Upon receiving the final audit report, book the audit entries affecting the fund balance. Ensure an extension is filed if the audit report will not be final by March 15. Provide tax information to the tax accountant to file an extension, if applicable, or provide the audit report for final tax return filing. If extension is filed, ensure filing of tax return by the due date (September 15). Qualifications: 3 to 5 years of work experience in a related field; Bachelor’s Degree in Business Administration with major in Accounting; knowledge of accrual-based accounting; strong organizational skills and ability to meet reporting deadlines; ability to prioritize and multi-task; proficiency in Microsoft Office (Excel and Word). Employee reports directly to the Director of Association Finance. Education Bachelor’s or better in Accounting (Required). Preferred Problem Solving: Intermediate; MS Office: Intermediate; MS Excel: Intermediate; Detail Oriented; Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr KW Property Management