Grant Contract & Financial Coordinator

Job Title

Professional and technical work related to the efficient operation, maintenance, and reconciliation of the grants and accounting system for the Housing Development Division as directed by the Executive Financial Operations Administrator.

This is a Grant Funded position. Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description. Additional compensation based on licensure.

Essential Functions

Monitors accounts, processes and tracks payments to vendors, grant recipients, and contractors. Prepares and coordinates with Executive Financial Operations Administrator all necessary adjusting entries. Assists the Housing Development Division Manager in the budget process and financial coordination and planning. Performs monthly and annual analysis and evaluation of budget expenditures. Plans, develops, and revises procedures to promote efficient financial records.

Conducts pre-audits and post-audits by examining, analyzing, and verifying invoices, vouchers, accounts, records, funds and account numbers. Prepares purchase requisitions and invoices for payment and maintains pertinent records. Compiles accounting data from ledgers for preparation of monthly, quarterly and annual reports related to the departments' financial activity and various State and Federal grants.

Provides procedural and technical assistance to the Department management team and staff concerning contracting and procurement matters. Coordinates the submission of all contract close-out documentation.

Provides technical assistance to assigned Community Housing Federal and State Grant Programs, including community service agencies, subcontractors, contractors, and other partners. Maintains accurate case files, completes all appropriate forms and documents for all case activity in a timely and accurate manner. Develops and maintains effective working relationships with public and private service providers. Tracks assigned program budget and prepares requests for payments. Demonstrates advanced customer service capabilities and skills with both internal and external clients.

Assists in the preparation of work orders for all Community Housing activities. Assists with program audits and providing assigned project monitoring data. Research and analyze information, reports and recognizes trends. Assist in developing and reviewing research, development of Federal and State Plans and amendments.

Assists with the delivery of Federal and State funded projects and on occasion may need to assume a project management or co-management role to facilitate the delivery and performance of projects.

Performs other duties as assigned.

In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.

Minimum Qualifications

Bachelor's degree in accounting, Business Administration, Public Administration, or related field and three (3) years' experience, or equivalent combination of education and experience is required. Government accounting experience is required. Experience with grants and grants management is required.

A comparable amount of education, training, or experience may be substituted for the minimum qualifications.

Additional Requirements

Ability to apply accounting procedures to practical applications, including analyzing and evaluating accounting data; follow detailed oral and written instructions; and organize work and provide technical assistance to other personnel. Ability to work independently.

Basic knowledge of local, state, and federal regulations pertaining to city and county housing issues, program regulations, grants, and programs.

Ability to establish and maintain an effective working relationship with agencies, groups, and individuals associated with community development issues.

Knowledge of statistics, graphs, and basic research methods employed in assimilating, compiling, evaluating, and presenting information and recommendations clearly and succinctly.

Ability to utilize Microsoft Office software with emphasis on Power Point, Word and Excel for data analysis and report writing.

Knowledge of office procedures and practices to include personal computers and software applications used for accounting functions.

Must possess and maintain a valid Florida Driver's License.

All employees must attend Seminole County Required Trainings.

Department Specific training per position may be required.