Front Desk Coordinator

Job Description

Job Description

We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations and create a welcoming experience for clients in Centerville, Ohio. This Contract to Permanent position is ideal for someone who enjoys balancing customer-facing responsibilities with administrative support in a detail-oriented financial services environment. The right person will bring warmth, strong organization, and the confidence to manage front desk activity while keeping the office running smoothly.

Responsibilities:

• Welcome visitors with professionalism, offer refreshments, and escort them to meeting spaces to ensure a positive client experience.

• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate team members, and handle front desk communications efficiently.

• Set up conference rooms at the start of the day so meetings are organized, presentable, and ready for guests.

• Sort and distribute incoming mail and help maintain orderly handling of office deliveries and correspondence.

• Coordinate meal orders for meetings or office needs and take care of post-meeting cleanup to keep shared spaces neat.

• Review and process returned financial services paperwork with accuracy and close attention to detail.

• Provide general administrative support that helps maintain smooth day-to-day front office operations.

• Assist with minor office technology coordination by working with IT or troubleshooting small issues when needed.

For immediate consideration, call View phone number on ziprecruiter.com.

• Previous experience in a receptionist, front desk, concierge, or customer service role.
• Ability to handle a multi-line phone system and manage inbound calls in a courteous and efficient manner.
• Strong interpersonal skills with a friendly and sincere approach to client interaction.
• Excellent attention to detail and the ability to stay organized while managing multiple tasks.
• Comfortable working independently and maintaining consistency in an office environment with limited day-to-day mentorship.
• Basic technical aptitude and confidence using office systems while coordinating simple support needs.
• Reliable communication skills and a strong presence suited to a financial services setting.