Office Assistant I (Temporary/Hourly)

Office Assistant

Join Our Team as an Office Assistant! Are you organized, enthusiastic, and ready to make a difference in your community? The Parks and Community Services Department is seeking a motivated Office Assistant to support our dynamic team in creating memorable experiences for our residents. You'll be tasked with providing exceptional customer service to residents and visitors, managing and processing office documentation and correspondence, and handling data entry, file management, and other administrative tasks. Be part of a passionate team dedicated to enhancing community life. Ready to bring your skills and enthusiasm to our team? Apply now and help us create vibrant community spaces where everyone can thrive!

Description of Basic Functions and Responsibilities

To perform a variety of office support functions related to the activities and operations of assigned City office to include typing, filing, and receiving/helping office visitors. Employees in this classification receive close supervision within a framework of well-defined policies and procedures. This job class performs routine clerical functions in the processing and maintenance of records and in support of the procedures and activities of assigned office/program. This job class requires accuracy and attention to detail and functions at an entry level of classification.

Examples of Duties

• Performs a variety of general clerical duties in support of assigned office/program activities, operations and staff
• Types a variety of documents/materials including letters, correspondence, memos, reports, proclamations, and/or public notices
• Maintains and updates a variety of records and files related to assigned office operations and activities
• Receives calls and visitors; provides public assistance and information; answers questions; refers caller to appropriate person as needed
• Receives, opens, sorts, and distributes incoming mail
• Performs special duties and assignments related to assigned office activities and operations making arrangements for trips, preparing mailings, assembling packets, registering program participants, and researching requested information
• Enters data into computer, prints reports, and verifies accuracy of data
• Performs accounting support functions such as receiving and recording fees; preparing balance sheets; and tracking payments
• Composes correspondence independently as assigned
• Operates a variety of standard office equipment including typewriter, personal computer, printer, calculator, word processor, and transcription equipment
• Performs related duties similar to the above in scope and function as required

Employment Standards

• Knowledge of: proper English usage, grammar, punctuation, vocabulary and spelling
• basic office methods, procedures, and practices

Ability to:

• learn the activates, operations, procedures, and policies of assigned office/program
• perform basic clerical work with speed and accuracy
• type at a rate of 40 words per minute from clear, legible copy
• understand and follow oral and written instructions
• operate standard office equipment/machines such a copier, typewriter, calculator, personal computer, and word processor
• perform arithmetical calculations using addition, subtraction, multiplication, and division
• maintain a variety of records and files and prepare related reports
• effectively and tactfully communicate in both oral and written forms
• establish and maintain effective work relationships with those contacted in the performance of required duties
• speak English/Spanish highly desirable

Typical Qualifications

• Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: some basic office assistance working background or completion of vocational training in office assistance skills is highly desirable

Supplemental Information

Prior to appointment to the position of Office Assistant I, a medical examination and Department of Justice Livescan fingerprinting will be required.

The City of Watsonville is an Equal Opportunity Employer and encourages workplace diversity. The City of Watsonville is committed to compliance with the Americans with Disabilities Act by including people with disabilities in all of its programs and activities.

Note: This announcement does not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revised without notice.