Benefits and Compliance Specialist

Job Description

Job Description

Since 1980, NAI has been a leader in nutritional health, bringing whole food-based supplements to a global population. NAI is a leading expert and manufacturer of dietary supplements, and we are involved in every facet of the industry, including research, development, manufacturing, marketing, and advocacy. As a company, we continue to grow with manufacturing locations in Vista and Carlsbad, CA. We are looking for seasoned and entry level candidates that are interested in working for global company with opportunities for growth, development, competitive pay, and benefits.

Summary

The Benefits and Compliance Specialist is responsible for performing HR-related duties on a professional level and works closely with senior management. This position carries out responsibilities in the following functional areas: benefits administration, policy implementation, employee relations, training, performance management, employment law compliance, monthly reconciliation of payroll/benefit expenses, and preparation of benefit accruals and journal entries.

Essential Duties & Responsibilities:

• Administers various human resources plans and procedures for all company personnel, assists in the development of personnel policies and procedures. 
• Performs benefits administration to include, change reporting, approving invoices for payment and addressing inquiries from carriers and employees.
• Ensures that annual benefit open enrollment meetings, materials, system updates, payroll changes, and carrier information requests are prepared timely and accurately. This includes coordinating carrier connections/EDI files.
• Manages and coordinates all leaves of absence activities to include FMLA, CRFA, PDL.
• Prepares leave of absence letters and explains leave of absence process to employees.
• Serves as a point of contact for the annual 401(k) audit and ensures that auditor requested reports are provided in a timely manner. Reconciles internal payroll records to Fidelity reports and investigates any discrepancies and/or addresses all auditor inquiries.
• Serves as a point of contact for the annual workers compensation audit and ensures that auditor requested reports and forms are provided in a timely manner. Prepares and reconciles requested reports and addresses inquiries made by auditor. 
• Prepares monthly benefit allocation, PTO, Floating Holiday, and Hourly and exempt accruals in accordance with accounting department deadlines for entry into BaaN.
• Reviews employee and company ACA data in ADP and ensures form 1094-C and employee 1095’s are complete and accurate. 
• Prepares and files statutory reports such as EEO-1, California Pay Data Reporting, multiple worksite reports, CMS reporting, and all other ad-hoc reporting as required.
• Investigates and collaborates with company management to resolve employee issues or concerns.
• Maintains human resources information records and compiles reports from the ADP database. 
• Evaluates and recommends improvement to HR processes and procedures to continually meet the needs of the HR Department.
• Maintains compliance with federal and state regulations concerning employment.
• Maintains confidentiality and remains open to others’ ideas with willingness to try new concepts. 
• Performs other related duties as required and assigned.
• Assists HR team with additional duties including recognition related activities as needed.
• Works with Safety department with employees that require workers compensation coverage, leaves of absence, etc.

Conducts regular audits, staying updated with legal changes and provides training/guidance to the HR team and management. 

Qualifications 

• Bachelor’s degree in business, Human Resources or related field referred. Experience in a manufacturing environment is highly desirable.
• Minimum 5-7 years of progressive human resources experience with emphasis on statutory federal and state reporting and benefit administration
• Experience with ADP preferred.
• Understanding of federal and state employment law, benefits, and compliance regulations
• Experience in administering employee benefit plans with integrated payroll/benefit carrier connections and 401(k) plan administration. Working knowledge of workers compensation (including audits) required.
• Experience with payroll reconciliation and accruals required.
• SHRM-CP or SHRM-SCP certification a plus
• Bilingual in Spanish a plus

Supervisory Responsibilities

• No direct supervisory responsibilities but does serve as coach and mentor for other positions in the department.

Physical Demands

• Typically sits for extended periods at a computer workstation. 
• While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; stoop and kneel; talk and hear. The employee is frequently required to sit and stand.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
• Lifting requirement: Up to 25 pounds The physical demands are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made upon request to enable individuals with qualified disabilities to perform the essential functions of the job.

Work Environment

Computer workstation and climate-controlled office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally enter production areas where personal protective equipment might be required to prevent or lessens exposure to airborne-borne powdered nutritional supplement substances.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday to Friday, 8:00 am to 4:30pm. Occasional evening and weekend work may be required as job duties demand.

Benefits:

• Medical plan options – Two HMO and one PPO
• Dental, vision, life insurance and other voluntary benefit options. 
• 3 weeks’ vacation and 11 paid holidays
• 401K including company matching and profit sharing
• $1,000 Employee Referral Bonus
• Quarterly employee lunches, Employee of Month and other recognition programs
• Opportunities for advancement
• Comprehensive training
• Tuition Reimbursement and more!

NAI is an Affirmative Action/Equal Opportunity Employer and will consider all applications without regards to race, sex, age, color, religion, national origin, intersectionality, veteran status, physical or mental disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. 

Upon this conditional offer of employment, a satisfactory completion of a background check (including criminal records check) with submission and passing a pre-employment post offer drug test is required prior to beginning employment. Any offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current NAI employee who was conditionally offered the position. Upon successful completion of the background check process, we will determine the date when your employment begins. NAI utilizes E-Verify to electronically verify employment eligibility.