Shop Equipment Assistant (Byram, MS Office)

Shop Equipment Assistant

The Shop Equipment Assistant provides administrative and operational support directly within the maintenance shop office. This role ensures the fleet operations run smoothly by taking ownership of weekly shop payroll, managing vendor accounts payable, and accurately coding Comdata credit card transactions. Additionally, this individual assists with asset management by keeping a meticulous, up-to-date shop inventory of parts, tools, and heavy equipment components.

Key Responsibilities

• Payroll & Expense Tracking
• Track weekly payroll: Collect, verify, and input weekly hours and time sheets for shop mechanics, technicians, and drivers, ensuring accurate labor cost allocation to specific equipment or repair orders.
• Reconcile Comdata transactions: Monitor, code, and reconcile daily and weekly Comdata (credit card/fuel card) statements, verifying all receipts match card usage and assigning costs to the correct fleet vehicles or accounts.
• Financial & Inventory Admin
• Process accounts payable: Review, verify, and code invoices for shop materials, specialized tools, third-party repairs, and parts vendors, routing them promptly to corporate accounting.
• Manage shop inventory: Maintain accurate inventory logs of parts, fluids, and shop supplies. Assist with cycle counts, reorder stock when levels are low, and track parts assigned to specific work orders.
• Support asset management: Update equipment files, maintenance logs, and tracking databases to ensure all company assets are correctly documented from acquisition to disposal.

Required Qualifications & Skills

Experience & Education

• High school diploma or equivalent required; vocational training or courses in business administration, accounting, or automotive/diesel shop management is a plus.
• 12 years of experience in a clerical or bookkeeping role, with direct experience working in an equipment shop, fleet dealership, or construction maintenance facility highly preferred.

Qualifications

• Must be at least 18 years of age.
• Must be able to complete a pre-employment drug screen with a "Negative" result.
• Must be able to complete a post-offer physical with a "Capable" result.
• Eligible to work in the United States.
• Be willing to work outdoors in extreme temperatures, both hot and cold.

This role operates in both office and active construction site environments. Candidate must be able to perform site walks, attend field meetings, and ensure on-site safety and compliance.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities.

Ranked among the top commercial and industrial construction companies in the country by Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our clients' business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.