AR Specialist / Project Accountant

AR Specialist / Project Accountant

Position Overview

We are seeking an AR Specialist / Project Accountant to support a growing organization in the land reclamation and environmental restoration space. This role plays a key part in managing project billing, contract compliance, and accounts receivable processes across complex, multi-state operations.

The company operates nationwide and specializes in land restoration, renewable energy support, civil infrastructure projects, and disaster recovery services, leveraging science-driven and technology-enabled approaches.

Reporting Structure:

Reports to: Assistant Controller

Key Responsibilities of AR Specialist/ Project Accountant:

• Review customer contracts to ensure alignment of schedules of values, retention terms, and billing requirements; initiate project setup in Spectrum
• Collect and coordinate new customer setup information and route to accounting for processing
• Establish and maintain work orders in Spectrum, ensuring accuracy of billing and payment tracking
• Input project and change order data into Spectrum based on project manager updates
• Create pay classifications in HCSS for prevailing wage projects
• Coordinate with project managers to ensure billing submissions meet contractual deadlines
• Prepare and enter billing based on pay estimates and project documentation
• Complete lien waivers and payment applications required for customer invoicing
• Apply finance charges to past-due accounts on a monthly basis
• Distribute customer statements and monitor aging reports on a recurring schedule
• Follow up on overdue invoices and partner with internal and external stakeholders to resolve payment delays
• Enter invoices into third-party billing platforms using Spectrum data outputs
• Investigate and resolve discrepancies between HCSS and Spectrum systems
• Close completed projects and associated work orders in both Spectrum and HCSS
• Support outside sales efforts for select products as needed
• Assist with audit requests, bank examinations, and related reporting requirements
• Perform additional duties as assigned

Qualifications of AR Specialist/ Project Accountant:

• 3+ years of experience in accounting or accounts receivable preferred
• Strong understanding of general accounting principles and billing workflows
• Proficiency in Microsoft Excel and Outlook; ability to learn ERP systems (Spectrum experience preferred)
• Demonstrated success in business-to-business collections and reducing outstanding receivables
• Strong attention to detail, organization, and follow-through in a deadline-driven environment