Administrative Program Specialist A (Office of School Choice)

: Supplemental Information

**This position requires an 8100-Professional Level Exam (PLE) test score for your application to be considered. If you do not have a test score prior to applying or claim any exemptions in lieu of a test score, your application may not be considered .** Office of School Choice

Job Focus Area

This Administrative Program Specialist A is located within the Office School Choice and reports to the Assistant Superintendent. This position fulfills administrative and programmatic functions for the office. The person in this position works in collaboration with the appropriate program implementation administrators and team members to ensure contracts and agreements are executed and implemented to the satisfaction of the grant and aligns with approved budgets. The specific responsibilities and duties include providing accurate and timely information on all Louisiana Department of Education services, initiatives, and programs to the Board of Elementary and Secondary Education (BESE), the Legislature, local education agencies (LEAs), schools, the general public, and other state and national agencies. The Administrative Program Specialist A's level of professionalism, discretion, and responsiveness to requests directly impacts the Department's public perception and credibility. This is a high-impact classified position that differs from other administrative support roles due to the broad scope of work, department-wide impact, critical and independent thinking writing, verbal communication, the complex and sensitive nature of the office environment, tasks, and required confidentiality.

Candidates with the following skills and experience are encouraged to apply: Professional work experience in an administrative position providing program and administrative support. Other preferred qualifications include experience creating and maintaining accurate record-keeping, fiscal and budget management knowledge, experience with payroll and time and attendance, and excellent organizational skills. ** Note regarding the advertised pay range : The maximum amount listed is the maximum salary a person can make over their career, NOT the maximum amount we are allowed to pay a new hire. One position is available and it is located in Baton Rouge, LA. The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled by a probationary new hire, promotion of any permanent classified state employee OR promotion of a permanent classified employee of the Department of Education, or the Board of Elementary and Secondary Education. Current permanent classified state employees may be required to accept a probationary appointment, if selected. You may attach a resume; however only the information listed on the online application will be considered to determine qualification . All education, prior experience, including dates related to education and prior experience MUST be listed on the online application. To be considered for this position, you are encouraged to attach a copy of your college transcript(s) to your online application. This is Announcement #186519. Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered. Applicants without current test scores can apply to take the test here. NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * For further information about this vacancy contact: View email address on us.fitly.work Louisiana Department of Education - Human Resources PO Box 94064 Baton Rouge, LA 70804 Louisiana is a State as a Model Employer for People with Disabilities. Qualifications MINIMUM QUALIFICATIONS: A baccalaureate degree. SUBSTITUTIONS: Six years of full-time work experience in any field may be substituted for the required baccalaureate degree. Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows: A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree. 30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree. 60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree. 90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree. 120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree. College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts

Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist-B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission.