Business Office Coordinator

Business Office Coordinator Position Type: Professional / Unclassified Department: LSUAM VetMed - FA - Business Office - Vet Med Business Office Operations (Dee Patel (00065365)) Work Location: Veterinary Medicine Pay Grade: Professional The Business Office Coordinator is responsible for activities related to purchasing, accounts receivables, analyzing and other Business Office functions for the School or Veterinary Medicine. Provides support to the Director of Business Operations, Assistant Dean for Finance and Administration, and Department or Unit Heads. Job Responsibilities 30%- Manages the daily business operations and administrative services for Vet Med departments including, but not limited to: budget, financial, travel, accounts payable, accounts receivable, procurement, property management, foundation accounts, grants and HRM functions. Reconciles ledgers monthly, and is responsible for year-end closeout of state-supported accounts. Prepares, monitors, reconciles, audits the expenditures and budget for departments. Prepares monthly reports for Vet Med departments. 30%- Audits and approves LaCarte general ledger entries in the Workday system. Works closely with Vet Med staff to ensure all itemized receipts, supporting documentation, and proper justification is submitted. Reviews records of routine financial transactions relative to accounts payable and accounts receivable. Contacts vendors for invoices and to resolve outstanding balance Issues. Works closely with other cost center managers to assist with departmental task and month end reporting. 30%- Reconciles and makes daily deposits for prior day account receivables for Veterinary Teaching Hospital, Continuing Education, Hansen's Disease Program, and Student Affairs. This process includes, audits VTH cashier drawers, collects and verifies deposits, itemizes and enters all payment types into a report, balance receivables, investigate discrepancies, and process deposit transmittal. 5%_ Prepares purchase requisitions along with obtaining quotes. Prepares and approves purchases and contracts. Communicates with vendors for the purpose of providing information and technical assistance needed to resolve problems. Assists in special projects. Serves as departmental back up to support the department in the event of an absence. 5%- Other duties as assigned. Minimum Qualifications Bachelor's degree and 1 year of related experience. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required as long as the candidate meets the required years of experience specified in the job description. Preferred Qualifications Bachelors degree in Accounting, Finance, or other related field; and 2+ years of related experience. experience in accounting or financial tracking or processing payroll, AP, AR, or the banking industry. Special and Physical Qualifications Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04 Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), vision (near sight), vision (far sight), twisting, and lifting less than 50 pounds. Benefits health, life, dental, and vision insurance flexible spending accounts retirement options various leave options paid holidays wellness benefits tuition exemption for qualified positions training and development opportunities employee discounts and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. LSU includes institutions, facilities and programs in each of Louisiana's 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana's Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College ("LSU"), the premier flagship university for the state, which include the Paul M. 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