Associate Director of Finance and Operations

Associate Director of Finance and Operations Lillian and Albert Small Capital Jewish Museum Washington, DC | Full-time, exempt | $75,000-$90,000 Reports to: Executive Director About the Museum Located at 3rd and F Streets NW in Washington, DC—steps from the National Building Museum and Union Station—the Capital Jewish Museum opened in June 2023 and has welcomed nearly 60,000 visitors to date. The Lillian and Albert Small Capital Jewish Museum collects, preserves, and shares the diverse stories of Jewish history and culture in the National Capital Region. Through exhibitions and programs, we build connections across generations and communities, encourage reflection on the relevance of the past to today, and inspire civic and community engagement. About the Position The Museum (with an annual operating budget of $4 million) seeks a detail-oriented and collaborative finance and operations professional to manage financial functions across the organization and support key administrative needs. This is a hands-on role spanning invoice processing and bill payment, financial reporting, cash flow management, and the annual budgeting process. About half of the role is day-to-day transactions such as coding invoices, AP/AR and reconciliations; the rest is budgeting, reporting and compliance. Working closely with the Executive Director and colleagues across departments, this person will help ensure that the Museum’s financial information is accurate, its processes are efficient, and its resources support its mission. The Associate Director of Finance will maintain the general ledger and be responsible for closing the books monthly. They will receive high-level accounting support from an external accounting firm during the onboarding process. As this is a new in-house position, the Museum is looking for a professional excited to create new processes and workflows. The final title and scope will reflect the successful candidate’s experience and qualifications. Key Responsibilities Financial Administration Manage day-to-day financial workflows, including invoices, accounts payable and receivable, bill payments, deposits, credit card transactions, and staff reimbursements. Maintain organized financial records and ensure transactions are documented, coded, and approved appropriately. Coordinate with development and program staff to reconcile contributions, grants, admissions, program fees, rentals, shop sales, and other revenue. Oversee reconciliations, monthly close, and timely, accurate financial reports. Monitor cash flow, upcoming obligations, and available funds; flag issues and recommend action. Coordinate payroll processing and related records with the Museum’s payroll provider and administrative staff. Budgeting and Financial Planning Coordinate the annual budgeting process with the Executive Director and department leaders. Help staff develop departmental and project budgets, including exhibitions, programs, and grants. Track performance against the approved budget, investigate variances, and support updated forecasts. Prepare clear financial summaries and supporting materials for leadership and the Finance Committee. Will attend and present to the Finance Committee and the Board. Track restricted funds and grant expenditures in partnership with development staff and the external accountant. Accounting Coordination and Compliance Organize records and schedules for the annual audit and coordinate requests from auditors. Coordinate preparation and timely submission of tax returns and required filings, including Form 990, with external professionals. Maintain a calendar of financial deadlines, reporting requirements, and renewals. Strengthen financial procedures and internal controls, including purchasing, payment approvals, and expense documentation. Operations and Administration Coordinate insurance renewals, maintain policy records, and work with brokers and leadership to review coverage needs. Track vendor agreements, administrative contracts, and renewal dates. Support purchasing and vendor management, including reviewing costs and coordinating payments. Maintain key organizational records and support selected administrative processes. Identify practical improvements that make financial and administrative work more consistent and efficient. Qualifications 7+ years of relevant experience in nonprofit finance, accounting, or financial operations; experience in a museum or cultural organization is welcome. Ability and willingness to handle both detailed financial transactions and organization-wide budgeting and planning. Understanding of nonprofit financial practices, including restricted funds, grants, and internal controls. Experience working with external accountants, auditors, payroll providers, and other professional advisers. Strong spreadsheet skills and proficiency with accounting software, including Quickbooks, Bill.com, ADP, SalesForce, Apsona, etc.; ability to learn related systems. Excellent organizational skills, accuracy, discretion, and follow-through. Ability to explain financial information clearly and work collaboratively with colleagues who have varying levels of financial experience. A commitment to the Museum’s mission and to working respectfully with people of diverse backgrounds and perspectives. Candidates must be able to pass a background and credit history check to be hired. A degree in accounting, finance, business administration, or a related field is welcome, as is an equivalent combination of education and professional experience. CPA or progress towards CPA is a plus. Grant compliance experience is a plus. Compensation and Benefits The salary range for this position is $75,000-$90,000, depending on experience and final scope of role. The position is based at the Museum in Washington, DC, and follows a flexible hybrid schedule. The employee will be eligible for the current benefit packages as outlined here. Health insurance provided by CareFirst with the Museum paying 75% of the employee’s premiums. Workers’ compensation, life, short term, and long term disability insurance are paid 100% by the Museum. A flexible spending plan paid into by the employee. A yearly $150 home office stipend. The option to participate in a 403(b) tax-deferred retirement plan. The employee may elect to receive a subsidized Capital Bikeshare annual membership. An annual $750 Metro stipend toward the costs of their commute, which is currently nontaxable. Discounts to the Museum store. Free access to programs. NARM membership. The employee will be eligible to earn both annual and sick leave according to our personnel policy and will receive the federal and Jewish holidays delineated in our employee manual. In the employee's first year, they will be entitled to 17 days (136 hours) of vacation leaveand 10 days (80 hours) of sick leave. Equal Opportunity Statement The Capital Jewish Museum is an equal opportunity employer. The Capital Jewish Museum values a diverse workforce and an inclusive culture and encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, or veteran status. Applicants do not need to be Jewish to work at the Museum. #J-18808-Ljbffr Capital Jewish Museum