Accounts Payable Specialist

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FUNCTION: Under the guidance of the Accounting Supervisor, independently and collaboratively ensures the operations and activities of a
centralized disbursement function. Maintaining in-depth knowledge and skill on the accounts payable (AP) subsystem, leading the operation
and utilization of the system and relationship with system vendor. Serves as a mentor to the Accounts Payable Specialist, is a self-starter,
and continually seeks efficiencies in processes and provides recommendations for enhancements.

ACCOUNTABILITIES :

Operations/Process:

• Establishes and maintains vendor and employee files within the AP system. Maintains vendor relationships, including setup, W9’s, due diligence, etc., serving as primary point person for Bank vendors.
• Maintains and updates the capital assets ledger with all capital additions, deletions, and revisions according to approved capital budget for general ledger and tax reporting purposes in accordance with capital policy.
• Reviews and verifies that payment authorizations are in accordance with Bank policy.
• Responsible for the proper setup and year-end filing of vendor 1099’s.
• Prepares a variety of accounting schedules related to payments, taxes and prepaid expenses.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Calculates and remits sales/use tax on behalf of the Bank.
• Monitors, reconciles, remits, and reports backup withholding taxes on behalf of the Bank.
• Analyzes general ledger accounts as needed.
• Assists with month-end account analysis, closing and reporting of financial results.
• Independently contributes to other areas of the Accounting department during month-end, year-end, budget and reforecast seasons, etc.
• Takes lead role in maintaining the AP system software, ensuring that necessary updates are applied and technical issues are corrected.
• Maintains procedures for the AP function for business continuity purposes.
• Consistently monitors the AP function processes and acts to improve efficiencies.
• Monitors the output quality of the AP function and makes improvements when necessary.
• Employs technology in daily work to enhance and maximize productivity and makes recommendations for enhancements

utilizing software to its full potential.

• Conducts training as needed on the AP function and associated system software, and provides learning opportunities and training for department on topics of expertise.
• Keeps informed of industry trends and regulatory changes affecting the AP function and communicates and educates the team and Bank colleagues accordingly.
• Responds to employee and vendor question related to AP.
• Solves problems and recommends changes that streamline processes and enhance the accuracy and quality of work.
• Performs other duties as required to support Accounting Department.
• Assists team with more complex or special assignments.
• Serves as a backup for accounting functions as needed.
• Performs review of work prepared by Accounts Payable Specialist as assigned by Accounting Supervisor.
• Provides support for and assistance to Accounts Payable Specialist.
• Assists in ensuring compliance with internal accounting policies, generally accepted accounting principles, and state and federal regulations.
• Assists in internal and external audits, and regulatory exams.

Customer Experience:

• Provides the highest levels of customer service to internal and external customers in accordance with Customer Experience commitments.
• Identifies and drives opportunities to improve internal and external customer experience.

Compliance and Control:

• Assists in ensuring that the Bank is in compliance with local, state and federal laws and regulations.

General:

• Interacts harmoniously and effectively with others, focusing upon the attainment of Bank goals and objectives through a commitment to teamwork.
• Conforms to acceptable punctuality/attendance standards as expressed in the Employee Handbook.
• Performs additional duties as requested.

Competencies:

• Adaptability/Flexibility – Adapts to change, is open to new ideas, takes on new challenges, handles pressure, adjusts plans to meet changing needs.

• Initiative – Takes independent action, operates as a pro-active self starter, acts on opportunities, practices self-development.
• Integrity/Ethics – Deals with others in a straightforward, honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys news good or bad.
• Interpersonal Skills – Has good listening skills.
• Productivity – Manages time well, handles information flow well, accepts accountability, meets or exceeds accuracy standards.
• Teamwork – Promotes a team atmosphere, contributes selflessly, shares information, and partners well with others.
• Vision/Values – Supports company mission/values through daily actions and decisions, communicates the Bank’s vision, mission and values to others, incorporates vision when planning.

Knowledge/Skills/Experience Requirements:

• High school diploma or equivalent AND 3-4 years of accounts payable, accounting, or related experience required. Associates degree in Accounting or related field is preferred.
• Excellent customer service skills.
• Strong communication skills.
• Strong mathematical and analytical skills.
• Ability to work with minimal supervision and take action independently based on department policies and procedures.
• Strong proficiency with Microsoft Office products to include Excel, Word, and Outlook.
• Working knowledge of accounting principles, particularly as they apply to the AP function.
• Ability to quickly learn multiple software programs.
• Ability to prioritize and manage multiple tasks concurrently.
• Self-motivated and results-oriented with ability to work effectively with limited supervision in a multi-task environment.

Physical Demands/Conditions Requirements:

• General office environment.
• Moderate lifting (to 35 lbs.) required. Moderate reaching, walking, sitting and standing required.

Equipment Used:

• General office equipment.

External and internal applications, as well as position incumbents who become disabled, must be able to perform the essential functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on an individual basis.