Payroll Specialist

Payroll Specialist

Job Category: Finance and Accounting

Full-Time

Hybrid

Itasca, IL 60143, USA

Description

The Payroll Specialist will be responsible for all aspects of processing payroll which will include payroll prep, auditing, processing, and preparing payroll reports.

Responsibilities:

• Receives information from Business Unit, ensuring pay is processed on time, accurately, and in compliance with government regulations across multiple divisions and payroll schedules.
• Gathers information for union audits and submit to auditor.
• Provides information for certified payroll reporting when necessary.
• Responsible for updates to union benefits in the payroll system (ADP).
• Sets up garnishments in accordance with legal documents.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Ensures that all union reporting is filed in an accurate, timely manner.
• Coordinates the accurate and timely production of W2 forms annually, including reporting of files.
• Prepares and validates the accuracy of payroll register prior to Payroll Manager's review for multiple entities and multiple company codes on a very tight deadline.
• Responds promptly to inquiries for information from external and internal customers including taxing authorities, union representatives, payroll manager, and HR business partners.
• Maintains all levels of confidentiality, especially with sensitive payroll information.

Required Education/Experience:

• Bachelor's degree in accounting, Business Administration, Human Resources, or related field experience.
• 3+ years of progressive experience in Payroll.
• Union experience required.
• Experience in ADP Workforce Now and/or UKG preferred.

Competencies:

• Good knowledge of HRIS-Payroll integrated systems, Advanced Excel functions, accounting.
• Experience working in a multi-union environment.
• Must be able to meet strict deadlines.
• Very good communication skills.
• Strong multi-tasking skills.
• High attention to detail with strong organizational and time management skills.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company's business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.