Construction Project Administrator

Job Description Job Description HVAC Project Administrator
Join a team where your HVAC experience and organizational skills truly make an impact.

We’re looking for an experienced HVAC professional to take on a key role supporting multiple commercial construction projects from kickoff through completion. This is a great opportunity for someone who enjoys coordinating projects, working with clients and vendors, and staying involved in both the operational and financial side of construction—without being stuck in the field full-time.

In this role, you’ll be the central point of coordination, helping ensure projects stay on schedule, within budget, and running smoothly. If you’re detail-oriented, enjoy building relationships, and want to grow your career in a stable, team-focused environment, we’d love to connect.

What You’ll Be Doing
Manage multiple HVAC construction projects, keeping timelines, budgets, and communication on track
Act as a key liaison between clients, subcontractors, vendors, and internal teams
Negotiate installation costs with subcontractors and coordinate equipment needs early in the project cycle
Schedule and manage material and equipment deliveries to ensure projects stay on pace
Maintain detailed project updates, notes, and reporting within Salesforce
Communicate regularly with project managers and field teams to keep everyone aligned
Prepare and submit monthly project billings and quickly resolve any billing discrepancies
Review and manage change orders to ensure all additional work is properly captured and compensated
Collaborate with internal team members and participate in weekly project review meetings

What We’re Looking For
3+ years of experience in HVAC, commercial construction, or a related industry
Strong understanding of project coordination, scheduling, and construction workflows
Comfortable working with subcontractors, clients, and cross-functional teams
Highly organized with strong attention to detail and follow-through
Experience using CRM systems (Salesforce is a plus)
Strong communication and problem-solving skills

Why Join Us?
Be part of a growing, collaborative team working on diverse commercial projects
Opportunity to stay involved in HVAC construction without a field-heavy role
Gain exposure to both operational and financial aspects of projects
Work in an environment that values communication, accountability, and career growth
Build long-term relationships across the construction and HVAC industry

EOE