Program Coordinator

Program Coordinator

The Program Coordinator works in partnership with the Assistant Dean and Director of Global Fellowships & Awards (GFA) in the management and administration of a large portfolio of College-specific, national, and international merit-based fellowships and awards. Under the supervision of the Finkelman Dean, this individual also manages, coordinates, and administers the CLS Grants program to support students' personal, professional, and civic development, while contributing to donor relations and stewardship initiatives.

In each of these core areas, the Program Coordinator must perform advanced, diversified, and confidential duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. As a key member of the CLS staff, this individual actively contributes to other projects and initiatives as needed.

Key Responsibilities

Fellowships & Awards Administration (50%)

Develop, manage, and coordinate on-campus application systems for campus-based and nationally competitive fellowships and awards; track incoming materials and maintain relevant workflows; prepare, proofread, edit, and distribute office materials and maintain website and GrinnellShare content; co-supervise student employee staff; research new and established awards; oversee logistics for selection committee meetings, information sessions, workshops, and special events; coordinate travel for alumni guests and student finalists; and respond to fellowship and scholarship inquiries in the Assistant Dean and Director's absence.

CLS Grants Program Coordination (30%)

Coordinate all aspects of the CLS Grants program including Explore, Professional Attire, Professional Development, Senior Interview, and Graduate School Grants by developing and monitoring an annual budget (~$100,000); implementing and maintaining the online application process and student-facing information; actively promoting grants to students and the broader campus community; collaborating with the Office of Financial Aid and Division of Student Affairs; monitoring recipient compliance; and authoring annual summary and donor stewardship reports.

Reception & Center Operations Back-Up (10%)

Serve as back-up to the Program & Center Coordinator by providing oversight of the CLS reception process to ensure a professional, responsive, and welcoming experience for all CLS stakeholders, including students, faculty, staff, alumni, parents, and employers.

Donor & Annual Giving Stewardship (10%)

Coordinate and complete donor and annual giving stewardship processes.

Minimum Qualifications

• One or more years of relevant work experience
• Associate's degree or equivalent from a two-year college or technical school
• Technical: Applies intermediate proficiency in computer operations and software tools — including databases, operating systems, word processing, spreadsheets, and graphics — to support accurate and efficient work
• Communication: Exchanges information clearly and effectively across verbal and written formats, including presentations and the ability to follow and execute instructions accurately
• Diversity, Equity, and Inclusion: Demonstrates a commitment to fostering an inclusive and equitable environment that respects and values the diverse backgrounds, perspectives, and experiences of all individuals
• Independently organizes and manages workloads in an efficient manner

Preferred Qualifications

• Bachelor's degree preferred