Administrative Assistant

Georgia Archives Administrative Position

This is an administrative position that performs administrative work at the Welcome Desk and Original Document Reading Area (ODRA) of the Georgia Archives. The position is 40 hours per week Tuesday to Saturday.

Responsibilities include welcoming, directing, and registering patrons; explaining policies and procedures to patrons; answering phone; processing payments using cash register and credit card machine; maintaining assigned computerized databases; retrieving, compiling, distributing, and refiling records; arranging and rehousing records; assisting with monitoring use of original records by patrons; scanning and digitally enhancing records; and providing administrative support as necessary.

Required qualifications include a high school diploma or equivalent and one or more years of related experience. Preferred qualifications include passage of three or more classes in American History and/or Archives and/or completion of Georgia Archives Institute or similar.

The proposed salary is $28,679.22.

Knowledge of office procedures, customer service principles and practices, basic Excel, the operation of cash register and credit card machine, the purpose and duties of a state archives, decision making and problem solving, interpersonal relations, oral and written communication, multi-tasking, operating a computer with multiple screens, and climbing ladders and pulling records from overhead are required.

The University System of Georgia's core values are integrity, excellence, accountability, and respect. Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this organization, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). The University System Office is an equal employment, equal access, and equal opportunity employer. Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.