Accounting Coordinator

Accounting Coordinator

The Accounting Coordinator is a full-time, year-round position located at the District Office. The position reports to the Supervisor of Fiscal Services and is responsible for administering accounts payable functions for the District's general and student activity accounts.

Manages the District's accounts payable operations, ensuring financial transactions are processed accurately, timely, and in compliance with District policy, internal controls, accounting standards, and applicable state and federal requirements. Supervises the District's accounts payable functions, responds to or distributes inquiries, and follows up on missing documentation, approvals, or other information needed to process payments. Reviews vendor invoices, employee expense reimbursements, check requests, and other payment documentation to ensure accuracy, completeness, proper authorization, appropriate accounting treatment, and timely payment. Verifies that required approval workflows, purchase orders, receiving documentation, receipts, and other supporting records have been completed before payment is processed. Interprets and applies UFARS, accounting standards, and District accounting procedures to ensure financial transactions are recorded accurately and consistently. Provides guidance to employees regarding appropriate accounting treatment and financial coding. Ensures the accurate and timely disbursement of payments through checks, Automated Clearing House (ACH) transactions, wire transfers, and other authorized payment methods while maintaining compliance with established security procedures and internal controls. Analyzes and reconciles vendor statements and account balances, research outstanding balances, identifies missing or duplicate invoices, resolves discrepancies, and ensures vendor accounts are accurately maintained and current. Evaluates vendor records and payment activity to identify accounting irregularities, internal control concerns, duplicate payments, and potential fraud. Recommends corrective action and coordinates required reporting, including annual IRS Form 1099 reporting. Reviews complex purchasing and financial transactions to ensure appropriate accounting treatment, compliance with District procedures, and accurate financial reporting. Advises departments regarding accounting requirements and purchasing compliance. Serves as the District's accounting resource by interpreting accounting procedures, developing guidance, and providing training regarding purchasing, accounts payable, financial coding, reimbursement procedures, and financial software. Manages the District's purchasing card program by evaluating transaction activity, ensuring compliance with District procedures, identifying trends or control concerns, and recommending improvements to purchasing practices and internal controls. Reviews outstanding checks, follows up on unresolved payments, and assists with the preparation and submission of required unclaimed property reporting. Coordinates assigned fiscal year-end accounting activities, including preparing complex accruals, reconciling financial accounts, supporting financial statement preparation, and coordinating assigned portions of the annual external audit. Administers state and federal grants, including one-time and multi-year funding awards, by providing financial analysis, monitoring revenues and expenditures, reconciling grant accounts, and preparing supporting documentation. Maintains complete, accurate, organized, secure, and accessible records for all assigned areas of responsibility. Ensures records are retained and disposed of in accordance with District policies, applicable records-retention schedules, audit requirements, and state and federal requirements. Resolves invoice, payment, purchase order, account coding, purchasing card, grant, and vendor account questions or discrepancies. Evaluates accounting and payment processes to promote accurate financial reporting, appropriate segregation of duties, effective internal controls, and efficient Finance Department operations.

Education: Bachelor's degree in accounting, finance, business administration, or a related field. A combination of relevant education, training, and experience may be considered.

Experience: Three years of accounting, accounts payable, financial reconciliation, or closely related experience preferred. Previous experience in school district finance or governmental accounting preferred.

Qualifications: Other Skills and Abilities: Working knowledge of accounts payable practices, account reconciliation, financial recordkeeping, and internal controls. Knowledge of or ability to learn the Minnesota Department of Education's Uniform Financial Accounting and Reporting Standards. Ability to interpret and apply District policies, procedures, financial guidelines, and written instructions. Ability to explain financial procedures and account coding requirements clearly to individuals and groups. Ability to provide effective training and customer service to employees with varying levels of financial experience. Proficiency with Microsoft Excel, Word, Google Workspace, email, and other standard office technology. Experience with Skyward financial software preferred. Ability to communicate professionally and courteously in person, by telephone, and electronically. Ability to manage multiple responsibilities while maintaining accuracy, confidentiality, and attention to detail.

Benefits: A competitive benefit package is also available and includes the following- Medical Insurance Dental Insurance HSA&VEBA Flexible Spending & Dependent Care Accidental Injury, Critical Illness & Hospital Indemnity Life Insurance Long Term Disability Employee Assistance Program Paid Time Off- 15 sick days, 25 vacation days, & 12 paid holidays PERA Retirement Plan (Public Employees Retirement Association) - 7.5% district contribution 403(B) plan- 2.5% match Salary $42,720 - $91,000 annually Typical hiring range: $50,000 - $65,000, based on experience and qualifications