Secretary 2

Job Description

Job Description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Secretary II

Campus : Moore County

Department : Health Science 

Position number : B99589

Salary : $30,586 to $33,586

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties.  We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:  

Provides general administrative support to a Dean, Assistant Dean, or Director.  Performs general office duties and clerical duties of average difficulty.  May oversee the scheduling and job assignment of temporary or student workers. 

Minimum Qualifications:

High school diploma or equivalent and one-year clerical or secretarial experience in an educational or business setting. 

Preferred Qualifications: 

Associate degree or higher earned from an accredited institution and one-year clerical or secretarial experience in an educational, accounting or business setting.

Major Duties and Responsibilities:

• Provides general administrative support for Campus Dean, Assistant Dean, Director, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records. 
• Provides administrative support to Dean or Assistant Dean, Director and faculty for calendar assistance, scheduling, scheduling advising meetings, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• May oversee a budget account to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provide support for events such as plays, performances, meetings, and other events including design/production of playbills and programs, tickets, food orders, reservations, meeting minutes, etc.
• Coordinate with other departments, campuses, and outside organizations
• Assist with preparation of reports and special projects including but not limited to Accreditation, Strategic Planning, Certifications, etc.
• Other related duties as assigned

Knowledge, Skills and Abilities:

• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Knowledge of current acceptable office procedures
• Ability to organize, prioritize, schedule, and manage duties effectively and efficiently
• Knowledge of and ability to efficiently utilize organization and time management strategies
• Ability to maintain confidentiality of protected information.

To ensure consideration, interested applicants must submit an application, transcript and resume online at

Human Resources Office, Dept. 200

Motlow State Community College

Telephone View phone number on ziprecruiter.com, TDD View phone number on ziprecruiter.com)

E-mail; View email address on ziprecruiter.com    

Website:

Motlow College is an EEO/Title VI/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.