Accounts Payable Clerk

Accounts Payable

The Accounts Payable Position plays a critical role in the daily operations of Universal Community Health Center (UCHC), reports directly to the Accounting Supervisor and is responsible for the day-to-day hands-on accounting functions for the organization. The Accounts Payable Position entails a great deal of variety and requires the ability to stay organized and manage multiple tasks while keeping track of details. This is a full-time, 40-hour position that is situated at our Beverly office near Montebello & Monterey Park, CA.

General Accountabilities

• Process full-cycle accounts payable including verifying, classifying, recording, and paying bills for our 5 clinics and 3 admin offices, and continue to grow with the organization
• Set up new vendors in the accounting software system, maintain W-9 forms and keep track of vendor contracts to help with payment reconciliation
• Process payables in our procurement software Microix prior to payment in MIP Abila
• Handle expense reports using accounting software and payroll software
• Process payments via checks, ACH, or wire transfers through online banking, and manage disbursement schedules to avoid late fees
• Process monthly rent payments while keeping track of rent increases and CaM adjustments
• Reconcile monthly vendor statements and field correspondence to resolve payment discrepancies or disputes, as well as cost-saving opportunities
• Scan documents to our Google drive and file all documents
• Assist with month-end closing activities, monitor aging reports, and make adjustments as necessary
• Assist Accounting in providing responses to external auditors to ensure successful audit results
• Help prepare annual tax filings (1099s, Forms 571L, Statement of Information, etc.)
• Make runs to the bank for cash and check deposits once a week using the company vehicle
• Make runs to the clinics and admin offices to pick up cash and mail once a week using the company vehicle
• Perform special projects or other duties as assigned
• In conjunction with the CFO and Director of Accounting, assist with implementing and maintaining internal financial controls

Job Qualifications

• College graduate with an emphasis in Accounting, and/or Finance
• Knowledge in processing full cycle accounting and the monthly and annual close process
• High level skills with the MS Office suite and Google docs
• Ability to track detail and follow up to complete projects and transactions
• Able to multi-task in a dynamic fast-paced environment with minimal supervision
• Excellent verbal and written communication skills
• Excellent organization and time management skills
• High degree of accuracy and attention to detail

Skills

• Automobile and valid California driver's license is required due to necessary work-related travel (i.e. banking).
• Occasional travel to meetings, trainings & conferences.

Skills: Language

• Bilingual-English/Spanish is preferred.

Physical Requirement

• Physical effort which may include occasional light lifting to a 25 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. The ability to sit or stand for extended periods of time is required.
• Flexibility to work in multiple locations throughout the week.
• Vision and hearing required to use computer and to attend teleconferences and communicate with employees and vendors.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee may be required to travel to all UCHC facilities as needed.
• Occasionally required to sit and walk.
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

• Exposure to adverse conditions.
• Exposure to extreme heat.
• Exposure to extreme cold.
• Exposure to wet and/or humid conditions.
• Exposure to moving mechanical parts.
• Exposure to high, precarious places.
• Exposure to fumes or airborne particles.
• Exposure to toxic or caustic chemicals.
• Exposure to outside weather conditions.
• Possible risk of electrical shock
• Exposure to explosives
• Possible risk of radiation and vibration.
• Protective clothing or equipment is required including: gloves, helmets, steel-toed boots, protective eyewear.
• The noise level in the work environment usually is high

Acknowledgement

I understand that I may be asked to perform job-related duties not listed in the description and that my duties may change at any time, according to the UCHC needs. Nothing in this position description is intended to create a contract of employment of any type. Employment is strictly on an at-will basis.