Engineering Administrative Assistant

Newport Harbor Island Resort Job OpportunityNewport Harbor Island Resort presents an exciting opportunity for job applicants looking to join a premier resort destination in Newport, Rhode Island. Our resort offers a picturesque location overlooking the stunning Newport Harbor, providing a unique and captivating experience for our guests. As a team member, you will have the opportunity to work in a beautiful and tranquil setting, delivering exceptional service and creating unforgettable memories for our guests. With opportunities for career growth, ongoing training, and a supportive work culture, Newport Harbor Island Resort is the perfect place to further your hospitality career. Join our team of dedicated professionals and be a part of our commitment to providing unparalleled guest experiences in one of New England's most sought-after destinations. Take the next step in your hospitality journey with Newport Harbor Island Resort!OverviewThe Engineering Administrative Assistant provides administrative and operational support to the Engineering department, helping ensure the team stays organized, responsive, and efficient. This position is responsible for coordinating work orders, maintaining department records, assisting with purchasing and invoices, managing schedules and communications, and supporting the Engineering leadership team with day-to-day administrative needs. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced hotel environment where priorities can change quickly.Essential Duties & ResponsibilitiesProvide daily administrative support to the Director of Engineering and Engineering teamMonitor, organize, and follow up on engineering work orders and maintenance requestsAssist with tracking preventive maintenance schedules and ensuring documentation is maintainedMaintain accurate Engineering department files, logs, records, and reportsAssist with ordering supplies, parts, tools, and other department materialsReceive, organize, and process invoices, purchase orders, and related documentationCommunicate with vendors regarding orders, deliveries, invoices, and service appointmentsMaintain vendor contact information and department recordsAssist with scheduling outside contractors and service providersPrepare correspondence, reports, spreadsheets, meeting notes, and other documents as neededAssist with maintaining inventory records and monitoring supply levelsCoordinate department meetings and distribute information to Engineering team membersTrack certifications, inspections, permits, licenses, and other required documentation as assignedAssist with hotel inspections and compliance documentationMaintain confidentiality of departmental and company informationCommunicate effectively with all hotel departments regarding maintenance requests and operational needsAssist with special projects and administrative tasks as assigned by Engineering leadershipPromote a safe work environment and follow all hotel safety policies and proceduresMaintain a professional and positive working relationship with team members, guests, vendors, and leadershipQualificationsPrevious administrative, clerical, or office experience preferredPrevious hotel, resort, facilities, or engineering department experience is a plusStrong organizational and time-management skillsExcellent attention to detail and follow-throughStrong written and verbal communication skillsProficiency with Microsoft Office, including Word and ExcelAbility to learn and utilize hotel maintenance/work-order and purchasing systemsAbility to prioritize multiple tasks in a fast-paced environmentProfessional demeanor and excellent customer service skillsAbility to work independently while also supporting a teamMust be dependable and able to maintain accurate recordsBenefitsDavidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.Multiple Tiers of Medical CoverageDental & Vision Coverage24/7 Teledoc serviceFree Maintenance MedicationsPet InsuranceHotel DiscountsTuition ReimbursementPaid Time Off (vacation, sick, bereavement, and Holidays).401K MatchWorking at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.Salary RangeUSD $26.00 - USD $26.00 /Hr.