Specifications Coordinator II

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States. Preference may be given to candidates that can work in one of the CannonDesign locations .

ABOUT THE ROLE

As a Specifications Coordinator II, you serve as a vital technical resource within project teams, helping to ensure that design intent is accurately translated into documentation that meets performance, regulatory, and client standards. You’ll work closely with architects, engineers, and consultants to support the development and integration of specifications across disciplines, contributing to the overall quality and consistency of project deliverables. Your work directly influences project outcomes by enhancing clarity, reducing risk, and supporting compliance with codes and standards. This role is ideal for professionals who are ready to deepen their expertise in specification writing and coordination.

HERE'S WHAT YOU'LL DO

Assemble and organize Project Manuals for multiple projects. Set up projects in Specpoint, invite project teams, and set export requirements. Work closely with the project specification writer to ensure the project manual is properly formatted and packaged. Communicate deliverable requirements and deadlines to the project team and outside consultant(s) in advance of deadlines. Perform QA/QC review checks on project manuals for projects. Participate in weekly specification group workload meetings. Monitor and update project statuses in the specification app. Effectively manage multiple projects and deliverables. Basic understanding of deliverable requirements by phase (SD, DD, CD, etc). General understanding of Division 01 Specifications. Be self-directed in day-to-day work responsibilities. May perform related duties as required.

HERE'S WHAT YOU'LL NEED

Minimum High School diploma or equivalent (GED) required; Associate Degree preferred. Minimum 4+ years of experience working as an Administrative support professional required. Prior work experience in the A/E/C industry preferred. CSI Certification is preferred. Strong (and proactive) verbal and written communication skills. Strong organizational skills. Ability to adapt and be flexible to fast paced changes. Ability to manage your own time. Detail oriented and ability to check your own work and the work of others. Ability to work independently and with a team. Proficiency in Microsoft Office and Bluebeam required. Knowledge of MasterWorks preferred. Knowledge of MasterSpec and the use of e-SPECS or Specpoint is preferred. The salary range for this position is $46,000 to $57,500 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

ABOUT OUR FIRM

CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.

ABOUT WORKING HERE

We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you. Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.