Logistics Administrative Assistant

At Dearing Compressor & Pump, our people power everything we do.
They’re not just employees, they’re the heartbeat of our success and the driving force behind our progress. That’s why we treat every team member like family. With a strong, collaborative culture, and a true people-first approach, Dearing isn’t just a place to work, it’s a place to grow, make an impact, and thrive. Summary
The Logistics Administrative Assistant provides clerical and administrative support to logistics operations. This role is office-based and focuses on maintaining accurate documentation, supporting recordkeeping processes, and assisting with daily administrative tasks to ensure smooth and organized operations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Maintain and organize all warehouse-related documentation and records.
• Prepare, review, and file shipping and receiving documents, including:
  • Bills of lading
  • Delivery receipts
  • Inventory records
  • Bill-to and shipment information
• Ensure all inbound and outbound shipment paperwork is accurate and properly recorded.
• Enter and update data in office systems, spreadsheets, or ERP systems.
• Assist the Warehouse Manager with daily administrative tasks and reporting.
• Maintain filing systems (physical and digital) for easy retrieval and compliance.
• Communicate documentation details with internal departments such as accounting and customer service.
• Track and log shipment information and maintain status updates in internal systems.
• Answer calls, respond to emails, and provide general clerical support to logistics operations.
• Support inventory documentation processes, including data entry and record verification.
• Ensure compliance with company documentation standards and procedures.

Supervisory Responsibilities
This job has no supervisory responsibilities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education and/or Experience
Two to five years related experience and/or training.

Language Skills
Ability to read and interpret documents such as engineering specifications, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers, vendors, and employees.

Competencies

• Strong organizational and clerical skills with attention to detail.
• Proficiency in basic office software (Microsoft Office, email, data entry systems).
• Ability to maintain accurate records and manage documentation efficiently.
• Strong written and verbal communication skills for internal coordination.
• Ability to handle multiple administrative tasks and prioritize effectively.
• Previous administrative or clerical experience in a warehouse or logistics environment.
• Familiarity with shipping and receiving documentation.
• Experience with ERP or inventory management systems.

Mathematical Skills
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer Skills
To perform this job successfully, an individual should have knowledge of Project Management software, Spreadsheet software and Word Processing software.

Physical Demands
Read computer monitor and written documentation. Require bending, standing and reaching. Sit for long periods of time. May lift and or move at least 15 pounds.

Work Environment
The work environment described here is representative of those an employee encounters while working at Dearing Compressor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the specific job. The exposure in the office areas are typical and plant operations areas require the use of personal protective equipment such as steel toed shoes, safety glasses with side shields and hearing protection. In the plant area, the employee is exposed to moving mechanical parts. Temperature of manufacturing work area may be affected by outside temperatures and machining operations. The employee is occasionally exposed to odors, airborne particles, and vibration. The noise level in the manufacturing area is usually loud. The noise level in the office is usually quiet. During occasional trips into the field, there may be other exposures beyond those stated due to field conditions.



 

Dearing's Benefits

• Medical, Vision, and Dental insurance
• Long-term disability insurance
• Short Term Disability
• Life Insurance 
• 9 paid holidays 
• Paid Time Off
• 401K retirement plan 
• Competitive Salary