ZSB EVENT MANAGEMENT: Student coordinator(s)

Job Description

Student Job Title: ZSB EVENT MANAGEMENT: Student coordinator(s)
Desired Wage: $17.10-17.50

Location : Zapara School of Business (ZSB)
Reports to : Office of the Dean
Employment Period: Mandatory training/team meeting TBD

Employment is on a quarterly basis and subject to renewal following a performance review at the end of each quarter.

Job Description:
Student Event Coordinators are responsible for supporting the planning, coordination, setup, execution, and breakdown of internal and external events held in and around the Troesh Conference Center, Atrium, Rotunda, and other designated/approved areas within or around the Zapara School of Business (ZSB) facility.

This role involves extensive communication with internal departments, external guests, vendors, and other campus partners to ensure event success. Student Coordinators are expected to provide excellent customer service, while also managing the physical aspects of event execution.

Key Responsibilities:

• Perform manual labor duties including the setup, teardown, cleaning, and repositioning of tables, chairs, podiums, stage furniture, and other event equipment.
• Load, unload, and move furniture, linens, decorations, and equipment as needed, often requiring bending, lifting (up to 50 lbs), walking, and standing for extended periods.
• Prepare venues prior to events by ensuring cleanliness and proper setup of all necessary items.
• Provide on-site event support, troubleshooting issues, directing guest speakers or vendors, and monitoring event spaces throughout the duration of the event.
• Assist with audio/visual needs from the Troesh A/V booth when applicable.
• Coordinate with individuals and groups reserving space within ZSB and serve as the primary point of contact throughout the event process.
• Ensure proper staffing, equipment, and vendor rentals are secured and confirmed in advance of the event.
• Communicate and coordinate with departments such as Campus Safety and Security, Custodial and Plant Services, Dining Services/Catering, IT, and Risk Management. Clean and restore event areas post-event, including sweeping, trash removal, light restroom cleaning, and resetting furniture/equipment.
• Ensure all spaces used for the event are secured and properly shut down after use, including locking doors and turning off lights.

Qualifications:

• Must be a current La Sierra University student.
• Comfortable performing physical tasks involving lifting, bending, kneeling, and extended walking/standing.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and adapt to shifting priorities.
• Detail-oriented, proactive, and organized.
• Proficiency in Google Suite.
• Familiarity with social media platforms (e.g., Instagram, Facebook, X/Twitter) is a plus.
• Previous experience in event planning or office administration is a plus.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor, problem-solving mindset, and customer service orientation.