Client Services Coordinator- Part time

Description Schedule Tuesday and Thursdays 9:00 am - 5:00 pm and 8:00am- 4:00 pm on Wednesdays at North Aurora Locations Olympia Fields: 19900 Governors Drive, Lower Level 14, Olympia Fields, IL 60461 North Aurora: 161 S. Lincoln Way, North Aurora, IL 60542 Overview Community Medical Services (CMS) is seeking a Client Services Coordinator to be the welcoming face of our clinic. Under the supervision of the Clinic Manager, you will greet clients and visitors with professionalism, compassion, and a trauma‑informed approach. You’ll play a key role in coordinating client care, including scheduling appointments, assisting with walk‑in intakes, and addressing client concerns. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. Benefits Subsidized medical, dental, and vision insurance Health savings account Short and long‑term disability insurance Life insurance Paid sick, vacation, and holiday time 401K retirement plan with match Tuition and Continuing Medical Education reimbursement up to 100% Employee assistance program to support your mental health and wellness Ongoing professional development We’re looking for someone who: Enjoys a consistent schedule. Is excited to work in an outpatient setting, much like a doctor’s office. Remains friendly, helpful, and courteous when interacting with clients, including those who are chemically dependent. Responsibilities Greets and attends to clients in person and over the phone Answers all phone calls in a professional and courteous manner Manages the patient flow of a high volume of clients in a fast‑paced environment May place outbound calls to schedule follow‑up appointments, or to engage clients in treatment Creates new client profiles and enters demographic information in electronic health record Schedules appointments using electronic scheduling system Completes accurate documentation of client visits in their electronic health record Maintains a welcoming lobby and reception area by ensuring areas remain clean and organized. Coordinates intakes on a walk‑in basis, including assisting clients with completion of required documentation and scheduling with an available provider and counselor to complete intake process Verifies insurance eligibility through various insurance portals, setting up billing episodes in electronic health record Establishes client payment plans and financial contracts, collects and posts payments Ensures confidentiality of all client and employee information Assists in the de‑escalation of clients using a trauma‑informed approach Triages client issues to secure most appropriate solution and introduces clients to the Recovery Connect engagement app and helps them navigate it as needed Completes end of day tasks, including reconciling deposit and payment records Verifies cash in cash box at the beginning of shift and reconciles cash count at the end of the day Uses appropriate incident reporting procedures when documenting unsafe or problematic incidents involving clients, clients and/or staff Participates in in‑service/education regarding Quality Improvement or required job‑focused education Helps maintain inventory and assist in ordering clinic supplies Performs general office duties, such as document preparation, scanning, faxing Requirements High School Diploma/GED 1+ years of experience in customer service is required 1+ years of front desk experience, preferably at hospital front desk or multi‑physician practice is required Hospital front desk or multi‑physician front desk experience preferred For employees in the following states (TX/OH/MN/IN/WI): Motor Vehicle Valid state‑issued driver’s license and MVR clearance is required; a 39‑month MVR is required for any applicant at the time of the interview Skills Ability to communicate clearly and effectively between all organizational levels and with outside providers Basic computer knowledge, including ability to navigate in electronic health records Culturally competent and sensitive to client and employee needs Demonstrated ability in medication administration accuracy and ability to maintain accurate client records Excellent organizational skills, accuracy, and attention to detail Problem solving, conflict resolution, time management, and strong customer service skills Strong team player comfortable working in a fast‑paced setting Ability to maintain confidentiality to ensure compliance with HIPAA and 42 CFR Flexible with the ability to work in a continuously changing environment Ability to work flexible hours including nights, weekends, and holidays Employees will be required to travel to the bank for cash deposits and must pass an MVR check for employment in the following states: (TX/OH/MN/IN/WI) Tools and Equipment Frequent use of a telephone, computer, printer, fax machine and copier Frequent use of the internet and various web browser software, and Microsoft Office products, including Outlook, Word, Excel, and PowerPoint Frequent use of electronic health record Physical Working Conditions and Office Setting Description Prolonged sitting, standing, frequent bending, stooping, or stretching associated with an office environment Frequent and prolonged typing and operation of computer, keyboard, and telephones Some lifting may be required: Employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds Other Conditions Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Equal Employment Opportunity Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. #J-18808-Ljbffr Community Medical Services