Conference Allocation Coordinator (Corporate Events)

Conference Allocations Coordinator Location : New York, NY (Hybrid). Must reside in the tri‑state area to be able to go into office 3 days a week, subject to change at anytime. What You Would Get To Do As the Conference Allocations Coordinator, you will schedule meetings between investors and C‑level executives for small and large‑scale Corporate Access Conferences, prepare schedules for corporate management teams, and consistently deliver exceptional service to our clients by utilizing excellent organizational and customer service skills. Domestic and/or international travel may be required with this role up to 40%. Your Contributions Meeting coordination for investors, internal teams, and corporate clients for corporate access events Work closely with Corporate Access Specialists, Corporates, Research, Institutional Equity Sales, and Investment Banking to coordinate and allocate Corporate Access Days and Conferences Build strong relationships with Corporate management teams as well as with other internal constituents Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity as lead or support Maintain and distribute conference schedules Action schedule changes on corporate and investor schedules in a timely manner Proactively manage and respond to a high volume of emails received in a shared team inbox Work with the Sales team to understand the account base and investor growth potential Coordinate and communicate meeting details with Corporate contacts and the Sales team On‑site management of the 1x1 desk for Conferences as necessary, manage last‑minute changes and requests Day‑of‑event execution for virtual or in‑person event needs Act as an ambassador for the FIRST brand, leading by example and displaying the company’s core values (Ambition, Creativity, Excellence, Integrity, Teamwork) What We Are Looking For 1‑2+ years’ Corporate Access Meetings experience, heavy administrative support, and/or meeting coordination required Bachelor’s degree preferred or equivalent practical experience Proficient with Microsoft Office including Word, Excel, and PowerPoint Working knowledge of Dealogic / Conference Manager a plus Project Management experience, preferably in the financial services industry or a corporate environment Ability to manage multiple projects simultaneously Attention to detail and ownership of projects Highly organized with the ability to work in a high‑pressedured environment Excellent written and oral communication skills at all levels Lead by example, fostering a positive environment Ability to create best practices and take on new initiatives independently Client‑centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever‑changing demands and different client work styles Motivated, self‑starter, ability to take direction and work independently; ability to think innovatively Benefits Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA) 401(k) Five Flexible Spending Accounts Options Generous Paid Time Off Allowance Employee Assistance Program (EAP) Life, Disability & Pet Coverages Wellness Stipend Mobile Phone Allowance Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more Aura Identity Theft Protection Discretionary Bonus Structure Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations Compensation United States Residents: The base pay for this position ranges from $63,500–$72,000. This role is also eligible for an annual discretionary bonus. Salary range reflects new‑hire salary across various U.S. locations; within the range, individual pay is determined by work location and additional factors such as experience and education. EEO Statement FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles. #J-18808-Ljbffr FIRST