Executive Assistant-NM

Executive Assistant

LHH Recruitment Solutions is partnering with a respected and growing financial services organization in Albuquerque, is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer. This is a highly visible position that requires exceptional professionalism, sound judgment, and the ability to handle sensitive information with the utmost discretion.

The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment. This individual will serve as a trusted partner to the CEO while ensuring daily operations run efficiently and confidential information is handled with the highest level of integrity. This is a fully onsite position, Monday-Friday. The pay range is between $55,000-$65,000.

Responsibilities

• Provide comprehensive administrative support to the CEO, managing day-to-day priorities and executive requests.
• Manage a complex calendar, schedule meetings, and coordinate appointments across multiple stakeholders.
• Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Prepare correspondence, reports, presentations, meeting agendas, and executive-level communications.
• Coordinate board meetings, leadership meetings, and executive events, including preparing meeting materials and taking minutes when needed.
• Screen calls, emails, and visitors while serving as a professional liaison between the CEO and internal and external business partners.
• Handle highly confidential business information, financial data, and executive communications with absolute discretion.
• Prioritize competing requests while anticipating the CEO's needs and proactively resolving scheduling conflicts.
• Maintain confidential files, contracts, and executive documentation.
• Assist with special projects, research, and cross-functional initiatives as assigned.
• Coordinate office operations and provide support to senior leadership as needed.

Qualifications

• 5+ years of Executive Assistant experience supporting C-level executives, preferably within a financial services, banking, wealth management, investment, or professional services environment.
• Demonstrated ability to maintain the highest level of confidentiality while handling sensitive executive, financial, and personnel information.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills with a polished and professional demeanor.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience managing complex calendars, travel arrangements, and executive meeting coordination.
• Ability to exercise sound judgment, work independently, and adapt to shifting priorities.
• High level of professionalism, discretion, and attention to detail.
• Bachelor's degree is preferred but not required with equivalent executive support experience.