Administrative Assistant 3

Administrative Assistant 3# Careers## Administrative Assistant 3Apply: College of Medicine/Office of Health Sciences: Full time: Posted Today: R162203Screen reader users may encounter difficulty with this site. For assistance with applying, please contact View email address on click.appcast.io. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Administrative Assistant 3## Department:Medicine | Health and Rehabilitation Sciences# Health Sciences Program Administrative Assistant 3Functions as Administrative Assistant 3 to coordinate and monitor daily administrative activities & services in the Health Sciences program. Position provides comprehensive administrative support to program including, but not limited to: coordinates and oversees daily and long term business functions of the office including financial, human resources, outreach & marketing, and facilities & space, in collaboration with Program Director, Program Manager, and School Administration. ## Primary Duties* Assist with maintaining calendars, scheduling meetings, taking minutes, ordering office supplies and serving as the primary contact for visitors, students, faculty and staff regarding the program(s).* Coordinate faculty and student travel arrangements for the division. Submitting spend authorization and expense report in Workday for travel authorization and reimbursement* Coordinates and monitors daily administrative and operations of the HS program; ensure smooth operation of the office and dedicated teaching laboratory and research laboratory areas by submitting purchase request for teaching/lab supplies, maintaining supplies and equipment, ordering and coordinating purchase of office equipment and furniture, and coordinating events.* Manage and coordinate division’s daily activities. Assist program and School leadership in coordinating, implementing, and assessing program activities including preparation of reports for accrediting agencies, curriculum evaluation, program evaluation.* May support program Faculty and the School's Bus. Operations Manager(s) with posting and coordinating job searches.* Serves as a member of the overall School Administration, by serving on committees, event planning/coordination, backup for other divisions, and other duties as needed. This position requires a high level of organization, ability to multi-task and coordinate projects from multiple sources, and the ability to problem solve. In addition to the hard-skills, this candidate will be able to interface well with students, faculty, staff and leadership in a way that positively represents the program. ## Education ExpectationsHS Diploma/GED Required.Bachelor's Degree Preferred.## Additional Information:## Location:Atwell Hall (0306)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.*** #J-18808-Ljbffr Ohio State University